Re: [SYS21] Year End / Period End

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One trap to watch out for here is in Sales Analysis - you MUST run SA Year
End BEFORE SA Period End.

Inventory Period end should be run normally and then IN Year End AFTER
that.

The year end programs basically just do some accumulation of data into
"Last Year" fields and then clear down the current data - as well as
making any calendar adjustments necessary.

I reinforce the recommendation to get a copy of the IBM redbook for System
21 - I have mine in .pdf and it is a very worthwhile 8.5Mb on the laptop.
The other good resource is the System 21 Operations Guide For the AS/400
from GEAC (about 2.5Mb .pdf). I have the V3.5.2 - Draft Copy and am not
sure if it was ever "officially" released. I am sure that some GEAC
members on the list might be able to enlighten us on this.

I find it very worthwhile to browse both of these documents occasionally.
I have found things I have been doing for over 5 years, with no apparent
problems, are actually wrong - according to the experts that is!

Rick Allen
IT Manager
VA Eimco Australia Pty Ltd








JonWadey@mst-ltd.co.uk



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05/12/2002 02:28 AM
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Subject:        [SYS21]   Year End / Period End


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I have been asked the following question by one of our accountants in
regards to the Period end and Year end functions.

We obviously run the period end programs at the end of every period.  But
the end of December is also our year end.

In the past we have run both the period end over Accounts Receivable,
Sales Analysis, Accounts Payable, Purchase Management, Cash Book, General
Ledger & Inventory, then we would run the Year end option in Inventory &
Sales Analysis, the problem we have found is that the inventory actually
jumps a year, eg. at the end of 2001 we ran the period ends and year ends
and later found that Inventory had actually jumped to 2003 instead of
2002.

The question I'm asking is are we doing this process right and if so why
do we seem to jump an extra year.  All our calendars are setup for the
year 2003.

thank you in anticipation

Jon
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