[SYS21] Year End / Period End

I suggest you download a copy of the REDBOOK from the IBM web site...
http://www.redbooks.ibm.com/pubs/pdfs/redbooks/sg245967.pdf
This document covers a wide variety of System/21 topics not the least of which
is the proper method and a checklist for performing the year end close starting
on page 185...

I always check the status of the files in Inventory and Sales Analysis that hold
the Current Year/Period before I let the users make any transactions...

A simple query over INP85 and SAP10 respectively lets me see that all is well
before I let the users back in...

And I don't wait for the accounting modules to close I close month end and year
end for both Inventory and Sales Analysis immediately...  You don't want any
Inventory or A/R transactions posting to the prior year...  And your right you
need to take care not to close anything twice since that will tend to move you
an extra month and/or year ahead of where you think you're supposed to be...
And you probably already know what an ugly mess that can be to clean up...

One quirk about Sales Analysis is that you have to run the Year End reports
prior to running the last Month End option for the year...

The .pdf file is easy to use and well written...  This should set your mind at
ease if you follow the checklist listed therein...

Regards...

PS - This is the suggested order for closing...

 Inventory Management
 Sales Analysis
 Accounts Receivable
 Accounts Payable
 Cash Management
 General Ledger
 Financial Calendars Required For New Year
 Fixed Assets
 World Trade








JonWadey@mst-ltd.co.uk on 12/04/2002 10:28:13 AM

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  cc:          (bcc: Jeff Klipa/Harvard)



  Subject      [SYS21]   Year End / Period End
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I have been asked the following question by one of our accountants in
regards to the Period end and Year end functions.

We obviously run the period end programs at the end of every period.  But
the end of December is also our year end.

In the past we have run both the period end over Accounts Receivable,
Sales Analysis, Accounts Payable, Purchase Management, Cash Book, General
Ledger & Inventory, then we would run the Year end option in Inventory &
Sales Analysis, the problem we have found is that the inventory actually
jumps a year, eg. at the end of 2001 we ran the period ends and year ends
and later found that Inventory had actually jumped to 2003 instead of
2002.

The question I'm asking is are we doing this process right and if so why
do we seem to jump an extra year.  All our calendars are setup for the
year 2003.

thank you in anticipation

Jon
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