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I suggest you download a copy of the REDBOOK from the IBM web site... http://www.redbooks.ibm.com/pubs/pdfs/redbooks/sg245967.pdf This document covers a wide variety of System/21 topics not the least of which is the proper method and a checklist for performing the year end close starting on page 185... I always check the status of the files in Inventory and Sales Analysis that hold the Current Year/Period before I let the users make any transactions... A simple query over INP85 and SAP10 respectively lets me see that all is well before I let the users back in... And I don't wait for the accounting modules to close I close month end and year end for both Inventory and Sales Analysis immediately... You don't want any Inventory or A/R transactions posting to the prior year... And your right you need to take care not to close anything twice since that will tend to move you an extra month and/or year ahead of where you think you're supposed to be... And you probably already know what an ugly mess that can be to clean up... One quirk about Sales Analysis is that you have to run the Year End reports prior to running the last Month End option for the year... The .pdf file is easy to use and well written... This should set your mind at ease if you follow the checklist listed therein... Regards... PS - This is the suggested order for closing... Inventory Management Sales Analysis Accounts Receivable Accounts Payable Cash Management General Ledger Financial Calendars Required For New Year Fixed Assets World Trade JonWadey@mst-ltd.co.uk on 12/04/2002 10:28:13 AM Please respond to jbausers-l@midrange.com To: jbausers-l@midrange.com cc: (bcc: Jeff Klipa/Harvard) Subject [SYS21] Year End / Period End : This is a multipart message in MIME format. -- [ Picked text/plain from multipart/alternative ] I have been asked the following question by one of our accountants in regards to the Period end and Year end functions. We obviously run the period end programs at the end of every period. But the end of December is also our year end. In the past we have run both the period end over Accounts Receivable, Sales Analysis, Accounts Payable, Purchase Management, Cash Book, General Ledger & Inventory, then we would run the Year end option in Inventory & Sales Analysis, the problem we have found is that the inventory actually jumps a year, eg. at the end of 2001 we ran the period ends and year ends and later found that Inventory had actually jumped to 2003 instead of 2002. The question I'm asking is are we doing this process right and if so why do we seem to jump an extra year. All our calendars are setup for the year 2003. thank you in anticipation Jon _______________________________________________ This is the GEAC/JBA System 21 Users (JBAUSERS-L) mailing list To post a message email: JBAUSERS-L@midrange.com To subscribe, unsubscribe, or change list options, visit: http://lists.midrange.com/cgi-bin/listinfo/jbausers-l or email: JBAUSERS-L-request@midrange.com Before posting, please take a moment to review the archives at http://archive.midrange.com/jbausers-l.
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