RE: JBA ML - Miscellaneous Vendors

["Ed Lybrook" <elybrook@xxxxxxxxxx>]

You could create separate checks in A/P by using a payment method that is
set to have a check for each invoice.  This is set up in /CSM.

The safest way is to use payroll.  Most payroll companies can create a
separate bonus check run for you.  However, regardless of W-4 status, 25%
will be withheld for Federal Income Tax.  Another issue is whether the bonus
is to include 401(k) deductions.  Again, payroll can handle this, A/P could
but it would be more cumbersome.

Ed

-----Original Message-----
From: jbausers-l-admin@midrange.com
[mailto:jbausers-l-admin@midrange.com]On Behalf Of Michael Berman
Sent: Sunday, December 09, 2001 3:09 AM
To: jbausers-l@midrange.com
Subject: Re: JBA ML - Miscellaneous Vendors


Kevin,
I will assume the legalities are fine.

(Please note I am using the correct spelling for Cheque.  You may call
it a Check, but I call them Cheques)

You have an option or 2.

1) get Payroll to do it, but I assume you want to put something in
their stockings.

2) Create a Supplier in AP with a full stop '.' as their name.  Raise
and pay multiple invoices. and you will get multiple cheques.  There
is an option on the Cash Manager Company Profile to turn off
consolidation of cheques (or is it AP?)
Cheques will be produced with the Payee of '.'  Simply hand write in
the staff members name.

3) Miscellaneous Payments (/APY) will also work rather than raising
heaps of Invoices, but you will have to hand write all the Cheques.

4) Sundry Creditors (/CSM) can also be set up with a '.' as the Payee
Name.  Then you have the Sundry payments (/CSM) whewre cheques will be
produced to '.'.

5) Journal payments for the total and give them folding money!

If you like I will change my name to "."

Let us all know what you decide.

Regards

"."



Original message from: "Brunk, Kevin" <kevin.brunk@wabutler.com>
>
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understand
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>[ Picked text/plain from multipart/alternative ]
>I'm an IT person who is a relative newcomer to System/21 and have a
question
>about Accounts Payable functionality.  From time to time we have a
need to
>issue checks to a group of payees but would like to only "use up" one
vendor
>number.  For example, this year all employees will receive a small
Christmas
>bonus check, all of which will be for the same amount.  We'd like to
use AP
>to do this but are daunted at having to assign a vendor number to all
these
>employees.  We know we could programmatically assign a vendor number
to each
>one, create a vendor master, load the voucher, etc. to accomplish
check
>writing.  But, we'd prefer to not clutter up the AP system with a lot
of
>vendor numbers that will rarely be used.
>
>In a previous AP system I worked with there was the notion of a
>miscellaneous vendor number (all zeros).  When this vendor was
referenced,
>you provided the payee address separately, so the check was written
to the
>proper name/address, but the vendor number was the miscellaneous
vendor
>number.  This particular system also maintained the payee address in
a check
>number/payee detail file so that you could always determine exactly
to whom
>a check was written even if the vendor master record had been
changed.
>
>Does JBA have a similar miscellaneous vendor functionality - or is
someone
>able to give advice as to how we might accomplish this without an
awful lot
>of complex programming?
>
>==Kevin Brunk
>_______________________________________________
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>.
>


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