Re: JBA ML - Miscellaneous Vendors

["Steven Hobbs" <steven_hobbs@xxxxxxxxxxx>]

Big companies face this problem every day. It might not be payroll related.
Perhaps they are buying a car or office furniture. The fact is the payee is
not likely to be paid again or at least the account does not need to be
managed and reconciled by an AP account. If big companies had an AP account
for every misc payment the AP ledger would become insane.

That's why there are misc payments in cash manager processing (CSP). 100% of
the details (including payee names, text to appear on the remittance and GL
codes) is entered during processing. A check (or cheque) is printed for each
entry. It's that easy!

For all non payroll related misc payments this really should feature in your
procedure manuals as a very handy process.

A few points to beware of :
a) Yes, consider the tax implications. You can manage tax this way but as
this ought to be reflected in payroll you might as well do it through
payroll.
b) Misc payments print one check per entry. If you have 5 invoices for one
payee this will produce 5 checks.
c) As it is not managed by AP there is no vendor account to review history.
All enquiries and audit trail reviews are to be done through CSE and GLE.

There is no master maintenance and you do not have to set any thing up other
than make sure your check printing aligns on your stationery.

This is not ideal for payees who have say 3 or more invoices a year. It is
ideal for the impromptu sundry items, takes no more than 30 seconds to key
one in and limits clutter in your AP ledger.

Pardon my ignorance as I cannot recall the menu item, but it is in CSP.
Perhaps "." can tell us the menu number..

Hope this helps...

Steve




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