Re: Mutiple PO entry on one Invoice -- BPCS-L

ERP is primarily serving needs of manufacturing, where supply chain and
accounting is secondary priority. Don't hold your breath on seeing quality
upgrades.

The ERP vendors have been gobbling each other up in acquisitions. In theory
each ERP has something great to offer in competition, and good quality
software places can combine what they have aquired to supply an outstanding
superior package some time in the future. But as they become more
monopolistic and less competitive, there is less incentive to deliver this,
so the future instead probably holds a choice of one and only one ERP
vendor, probably called Microsoft, and that which exists in the open source
world.

Before Infor, there was SSA, which in the early days used outside
consultants to sell BPCS. These consultants made a LOT of $ by tailoring
BPCS to WORK effectively at the client sites, then they went looking for
other places using BPCS, to sell their fixes.

When SSA started to sell BPCS directly, they were amazed that how much work
was needed to get BPCS working good. Did they fix that in future versions?
Well not exactly. There were a lot of consultant packages that they could
enter into partnership with, to offer to all BPCS customers, maybe trade the
3rd party places off against each other for which could provide the best
deal to SSA.

There's not as many of those 3rd party places around now for BPCS as in
years gone by, but there are still some good ones serving our market, and
relevant to your situation, such as
CASH BOOK
UPI

I presume you have found the ACP documentation on-line in the file BPCSDOC
(each member is a different application's documentation)
Some aspects of it are a bit misleading.

For example, in the 3 way mismatch, it is possible to pay more than once for
the same PO/receiving. We had a case of a delivery that fell off a truck,
that we returned for credit we never got, ordered replacement, were billed
for original, and replacement, paid both. I found by creating OUTFILE
summary of all receipts to match with OUTFILE summary of all paid for, each
sub-totalled by vendor PO item cost, to identify discrepancies. There were
A LOT of discrepancies.

There are also complications like drop ship.
We order from vendor-A which contacts vendor-B to send us the product, which
contacts vendor-C to send it to us. We also have other PO's with vendor B
and C for other items. None of the paperwork explicitly says drop ship
involved. We have to jigsaw puzzle deduce what happened, when we suspect a
vendor paperwork has a mistranscription on our PO#, which also happens.
-
Al Mac
-----Original Message-----

From Benneth Dobrowlski

Sent: Wednesday, July 29, 2009 11:10 AM
To: BPCS ERP System
Subject: Re: [BPCS-L] Mutiple PO entry on one Invoice

Thanks for your response, Al. We are already set for detail mode for Ap
batches. Accounting is already using the same technique you mentioned to go
around the problem with multiple POs. I'm a little surprised nobody out
there is using this functionality. I'd appreciate, if INFOR folks can jump
in and educate all of us for this existing functionality.

Cheers!
Ben
On Tue, Jul 28, 2009 at 8:11 PM, Al <macwheel99@xxxxxxxxxx> wrote:

6.1.1 Mixed mode may have functionality not found on earlier versions.
We're on 405 CD Mixed mode, which does not permit one vendor invoice to
have
more than one PO, even though there are vendors who do so.

What we do is enter the same vendor invoice more than once, via separate
ACP500 batch runs.
12345A for PO-A
12345B for PO-B
12345C for PO-C
Etc. playing jigsaw puzzle with how much $ to have for each invoice.

When you are doing the ACP500 there is some option to change the default

entries. How much of the invoice is freight, discount, etc.

The ACP500 process creates a GL batch (prefix AP) which is not
automatically
posted until someone runs the job to post the GL batches that are pending
since the last mass post.

Before then, someone can go into GL journal batch maintenance, and tinker
with the GL batch, to accommodate exception situations & fix any oops.

You might also take a look at your GL business rules for AP batches.
Are you posting in summary or detail mode? If summary, you may need to
switch to detail.

Note that there are also add-ons to simplify this accounting challenge.

-
Al Mac

-----Original Message-----
From: Benneth Dobrowlski
Sent: Tuesday, July 28, 2009 1:39 PM
To: BPCS-L@xxxxxxxxxxxx
Subject: [BPCS-L] Mutiple PO entry on one Invoice

Hallo,

I'm a newbie to BPCS apps. We are 6.1.1 Mixed mode. I've been testing an
existing functionality in ACP module to enter mutiple PO's for one invocie
by following the understated script:

1. Enter an Invoice with multiple PO's. (ACP500D1-01)
2. Follow process for matching the POs: If all matches, hit <Enter>
3. In next screen ACP500D4-01, hit <Enter>; this will show the $ amount
just
allocated.
4. <F12> to return to screen showing "Next PO....Enter the next PO showing
on the invoice
5. Enter/enter again, then hit <F12> to continue to enter "next PO" #s
until
all PO's on the invoice are matched/entered.
6. Press <F6> on screen ACP500D4-01
7. Press <F6> on the final screen ACP500D4-02

All the transactions posted to the AP are correct. All BPCS Inquiries,
Payables, PUR300 and INV300 are matching the invoice entry. The main
problem
is the GL posting. The total units and accumulated amount is lumped into
the
FIRST PO. Can anybody shed some light what we are doing wrong in the
process
to properly post the GL? Thanks in advance for your help. I intend to be
pro-active on this invaluable BPCS forum.

Cheers!

Ben
--
This is the BPCS ERP System (BPCS-L) mailing list
To post a message email: BPCS-L@xxxxxxxxxxxx
To subscribe, unsubscribe, or change list options,
visit: http://lists.midrange.com/mailman/listinfo/bpcs-l
or email: BPCS-L-request@xxxxxxxxxxxx
Before posting, please take a moment to review the archives
at http://archive.midrange.com/bpcs-l.

Delivered-To: macwheel99@xxxxxxxxxx

--
This is the BPCS ERP System (BPCS-L) mailing list
To post a message email: BPCS-L@xxxxxxxxxxxx
To subscribe, unsubscribe, or change list options,
visit: http://lists.midrange.com/mailman/listinfo/bpcs-l
or email: BPCS-L-request@xxxxxxxxxxxx
Before posting, please take a moment to review the archives
at http://archive.midrange.com/bpcs-l.

Delivered-To: benndob@xxxxxxxxx