Re: Mutiple PO entry on one Invoice

6.1.1 Mixed mode may have functionality not found on earlier versions.
We're on 405 CD Mixed mode, which does not permit one vendor invoice to have
more than one PO, even though there are vendors who do so.

What we do is enter the same vendor invoice more than once, via separate
ACP500 batch runs.
12345A for PO-A
12345B for PO-B
12345C for PO-C
Etc. playing jigsaw puzzle with how much $ to have for each invoice.

When you are doing the ACP500 there is some option to change the default GL
entries. How much of the invoice is freight, discount, etc.

The ACP500 process creates a GL batch (prefix AP) which is not automatically
posted until someone runs the job to post the GL batches that are pending
since the last mass post.

Before then, someone can go into GL journal batch maintenance, and tinker
with the GL batch, to accommodate exception situations & fix any oops.

You might also take a look at your GL business rules for AP batches.
Are you posting in summary or detail mode? If summary, you may need to
switch to detail.

Note that there are also add-ons to simplify this accounting challenge.

-
Al Mac

-----Original Message-----
From: Benneth Dobrowlski
Sent: Tuesday, July 28, 2009 1:39 PM
To: BPCS-L@xxxxxxxxxxxx
Subject: [BPCS-L] Mutiple PO entry on one Invoice

Hallo,

I'm a newbie to BPCS apps. We are 6.1.1 Mixed mode. I've been testing an
existing functionality in ACP module to enter mutiple PO's for one invocie
by following the understated script:

1. Enter an Invoice with multiple PO's. (ACP500D1-01)
2. Follow process for matching the POs: If all matches, hit <Enter>
3. In next screen ACP500D4-01, hit <Enter>; this will show the $ amount just
allocated.
4. <F12> to return to screen showing "Next PO....Enter the next PO showing
on the invoice
5. Enter/enter again, then hit <F12> to continue to enter "next PO" #s until
all PO's on the invoice are matched/entered.
6. Press <F6> on screen ACP500D4-01
7. Press <F6> on the final screen ACP500D4-02

All the transactions posted to the AP are correct. All BPCS Inquiries,
Payables, PUR300 and INV300 are matching the invoice entry. The main problem
is the GL posting. The total units and accumulated amount is lumped into the
FIRST PO. Can anybody shed some light what we are doing wrong in the process
to properly post the GL? Thanks in advance for your help. I intend to be
pro-active on this invaluable BPCS forum.

Cheers!

Ben