RE: Accounts Payable Manual Payments Confusion -- BPCS-L

Hello Barb!

Wow that manual payment sounds complicated.

I am sorry I do not have a solution to the method you are using.

I do have a better solution though.

I am going to suggest you consider some software called Cashbook.

This product allows automatic allocation from a cash journal to an invoice in Accounts Payable.

ie.1. You print a cheque. 2. You post a cash journal which you can allocate to one or many journals.

3. All correct AMH and AML records are created. 4. A CEA posting is created Debiting ACP and Crediting the CEA bank account. 5. If you have the bank reconciliation module the information goes directly to the bank reconciliation for the month and can be matched with an automatic bank statement. Sound Easy ? it is.

Let me know if you want more information I'll be happy to send it along with Reference Site in the US as well. We have been a partner with SSA for many years now (SAI) and our product is fully integrated to BPCS

Hope this has provided food for thought.

Kind Regards

Greg

PS We do electronic banking as well.

-----Original Message-----
From: Barb VanEe [mailto:vaneeb@gte.net]
Sent: 15 June 2001 00:04
To: BPCS-L@midrange.com
Subject: Accounts Payable Manual Payments Confusion

>I have a situation in which a user made a mistake entering manual payments
>into A/P.
>For those type of payments invoices are entered with the same invoice
>number (they use posting date as invoice number). The checks are typed and
>the payments are manually entered. The mistake was made when an amount
>entered from one check was allocated to another vendor. The amounts were
>not the same.
>They tried to correct it by entering another invoice with a suffix and
>then posting the amount to the new invoice.
>Then they tried to void the payment without success. Then they tried to
>revise the payment in the next batch, again without success. Then they
>tried to add payment in a third batch and by this time a user in another
>departmant got involved and cancelled batch 2 and 3 from the session manager.
>When these batches were cancelled, it didn't un-do the A/P files
>updating. All it did was to prevent G/L from being updated.
>Is there a way I can un-do this?
>Thanks for any suggestions.

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