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  1.  Home
  2. BPCS-L
  3. June 2001

RE: Accounts Payable Manual Payments Confusion

  • Subject: RE: Accounts Payable Manual Payments Confusion
  • From: "Nathan Bennett" <nabennis@xxxxxxxxx>
  • Date: Mon, 18 Jun 2001 21:25:53 +0200
  • Importance: Normal
Please provide version info.
 
If it hasn't been posted to G/L then you could manually fix it.
 
The payment records are held in AMH (header) and AML (detail).  Those AML records with a type 'I' indicate the invoice settled with the payment or 'U' if unallocated.
 
Using the values (haven't got file descriptions to hand) held in the AML record you can reverse the payment amounts from the APH (invoice header) record.  The payment amount (base and tran) and outstanding amount (base and tran) as well as the status of the invoice back to 'U'.  The AMH and AML will need to be deleted (or preferably saved in an fix/error member).
 
Hope this helps.
 
 
 
-----Original Message-----
From: owner-bpcs-l@midrange.com [mailto:owner-bpcs-l@midrange.com]On Behalf Of Barb VanEe
Sent: Friday, June 15, 2001 1:04 AM
To: BPCS-L@midrange.com
Subject: Accounts Payable Manual Payments Confusion

>I have a situation in which a user made a mistake entering manual payments
>into A/P.
>For those type of payments invoices are entered with the same invoice
>number (they use posting date as invoice number). The checks are typed and
>the payments are manually entered.  The mistake was made when an amount
>entered from one check was allocated to another vendor.  The amounts were
>not the same.
>They tried to correct it by entering another invoice with a suffix and
>then posting the amount to the new invoice.
>Then they tried to void the payment without success.  Then they tried to
>revise the payment in the next batch, again without success.  Then they
>tried to add payment in a third batch and by this time a user in another
>departmant got involved and cancelled batch 2 and 3 from the session manager.
>When these batches were cancelled, it didn't un-do  the A/P files
>updating.  All it did was to prevent G/L from being updated.
>Is there a way I can un-do this?
>Thanks for any suggestions.


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