RE: [SYSTEM21] Calling all GL Experts

["Lemon, Mike" <MLemon@xxxxxxxxxxx>]

The company I work for was built via acquisition, so each entity has their
own computer systems and chart of accounts.

We recently changed our chart of accounts to be consistent across all of our
entities.  This was a decision that was made to accommodate a future BI
initiative.  We figured it would be easier to convert once to get everyone
on a common chart of accounts than it would be to try to keep up with
several different charts and deal with ever-changing conversion problems for
the rest of eternity.

In the end, this was a good decision for us.  Lenders and Investors mandated
the change to facilitate reporting...


-----Original Message-----
From: clawson@xxxxxxxxxxx [mailto:clawson@xxxxxxxxxxx] 
Sent: Thursday, May 19, 2005 9:28 AM
To: System 21 Users
Subject: RE: [SYSTEM21] Calling all GL Experts


What would drive a company to make a change like this?
(Not a judgmental question, just trying to understand the issues that 
drive this decision.)



"Garry Clarke" <garry@xxxxxxxxxxx> 
Sent by: system21-bounces@xxxxxxxxxxxx
05/19/2005 04:16 AM
Please respond to
System 21 Users <system21@xxxxxxxxxxxx>


To
"'System 21 Users'" <system21@xxxxxxxxxxxx>
cc

Subject
RE: [SYSTEM21]   Calling all GL Experts






I've done it twice.

It takes planning, but it's not as bad as some may expect. It's really a
matter of ensuring that you don't forget anything, such as AFI rules,
customer/supplier control accounts and so on.

On both occasions I converted history too and with a methodical approach
it's not bad. Allow a weekend for the conversion routines to run.

Garry Clarke
Director
Bluetech Ltd
+353 86 2710 491


-----Original Message-----
From: system21-bounces@xxxxxxxxxxxx [mailto:system21-bounces@xxxxxxxxxxxx]
On Behalf Of John.Mcpherson@xxxxxxxxxxxxxxxx
Sent: 18 May 2005 15:45
To: system21@xxxxxxxxxxxx
Subject: [SYSTEM21] Calling all GL Experts

OK....Do not ask my why, but we have a request from our French sub to 
change
their chart of accounts.  They are currently setup with 1 level and 1
extension code level.  They would like to change this to be 2 chart of
account levels and no extension code levels.  My questions are therefore:

1. What is the best way to do this?
2. What effect will this haveon existing data?
3. When should we do this?  Would it be something that should only be done
at year end or can it be done in the middle of the year? 4. What happens if
I switch off extension codes anyway?  Will this mess anything up (even if I
do not add the extra level)? 5. Anyone done it and what she we watch out for
and what would the steps 
be?

Thanks for all the help.

Cheers,
John

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