Re: [SYSTEM21] Customer Purge

["Jeff Klipa" <jklipa@xxxxxxxxxxx>]

> From the Redbook page 187 Chapter 6...  (It is easier to read in .pdf 
format...)

6.6.9 Accounts Receivable
The Delete Redundant Data function clears items where the outstanding 
balance
is zero, the posting period is prior to the limit specified on the company 
profile
and remaining transactions exceed the minimum number of transactions
specified on the company profile. You are given the option to archive to an 
off-line
media where it may be restored for inquiries and reports. This option will 
also
remove customers that have been flagged for deletion and no longer have 
activity
in system. No report is produced.
This procedure enables you to delete redundant data in order to free storage
space on the system. You can also choose to archive (save) it to an off-line
medium from which it may be restored, as required, for inquiries and 
reports.
Before selecting the option you must ensure that the Accounts Receivable
subsystem (SLBACK3) is inactive.
The following purge options are available:
? Ledger Items
? Inactive Names and Addresses
? Company Profile Audit file
? Names and Addresses Audit file
? Reason Codes Audit file
Removing of ledger items is linked to the Purge No of Monthsand the Purge No
of Transfields in the company profile. The Purge No of Months field 
specifies how
many periods of data should be retained. The Purge No of Transactionsfield
specifies how many transactions should be retained for each supplier. These
parameters should be checked prior to running the archive.
Records in the Names & Address Audit file are only removed after they have
appeared on a Supplier Audit report (41/ARM).
The archive data is copied into separate libraries which can either be left 
on the
computer or backed up to tape and deleted. See Table 45 for specifications.
Table 45. Accounts Receivable purge and archive specifications
Menu option 31/ARU
Suggested Frequency Yearly for transactions
Monthly for audit files
Suggested Retention 3 Years for transactions
3 months for audit files
Purged Files Audit files:
SLP00A, SLP05A, SLP40A
Transactions files:
SLP15, SLP20, SLP30, SLP57, SLP18, SLP14,
CSP37
Inactive Customer:
SLP05, SLP06, SLP07, SLP10, SLP11, SLP30,
SLP87, SLP08, SLP88, SLP67, SLP84, SLP85
Archived Files
(Archive files are created in a separate library)
Transactions files:
SLP15, SLP20, SLP30, SLP57, SLP18, SLP14,
CSP37
Inactive Customer:
SLP05, SLP06, SLP07, SLP10, SLP11, SLP30,
SLP87, SLP08, SLP88, SLP67, SLP84, SLP85

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