RE: A/P accruals vs G/L balance

["Wu, Eva" <Evawu@xxxxxxxxxxxxx>]

What goes into your G/L account? We accrue only inventory stock receipts
(Not overhead or nonstock)through AFI. 

We have found discrepancies between information between the PMP09 file &
INP95 files, including missing records, records with different unit prices &
problems with header discounts on Purchase Orders as well as time lags
between posting to INP95 & to PMP09. 

We post the vendor invoices against the accrual account. However, we have
problems where 3 way match (1) drops records when it post to general ledger
due to various bugs (2)does not always put an invoice number for each line
of the purchase order receipt paid into the PMP09 file, and (3)does not
calculate a variance correctly. Also, users write off old receipts through
47/PMP Invoice match stand alone without telling us. Users also post
freight, debits, and other nonrelated stock receipt items against the
accrual account. 

At month end, we make a copy of the PMP09 file & compare it to FLP008 (by
invoice number) & INP95 (stock item). We create an accrued accounts payable
report from the month-end copy PMP09 to retreive the records we need for
accrual purposes. We do not use the system generated report for
reconciliation due to timing lags between the three files PMP09, FLP008, &
INP95.

Good luck

Eva Wu



-----Original Message-----
From: Deiter, Jennifer [mailto:JSDEITER@findlex.com]
Sent: Wednesday, May 16, 2001 5:07 PM
To: JBA User Mailing List (E-mail)
Subject: A/P accruals vs G/L balance


I'm are having problems reconciling the G/L account balance for Accrued
Accounts Payable with the Accruals (Receipts not Invoiced) Report from
Purchasing Management. Has anyone else experienced this?  If so, can you
give me any hints on where to look for problems?

Jennifer Deiter
Findlex Corporation
419-420-3822
Jennifer Deiter
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