Re: AP RECONCILIATION REPORT

[Jeff_Klipa/Harvard@xxxxxxxxxxxxxx]

This problem sounds like maybe you should ask for help from the Geac -
System 21 - Help Desk...
The hairs on the back of my neck stand straight up when people start
suggesting we DBU the files...  Espicially the financial records...  If the
auditors heard about this they would have a field day...!!!

File fudging, in this case, seems like a band-aid for a more serious
problem...  You said that the report keeps growing, like a cancer it
seems...  In my humble opinion you need a specialist to help arrest the
spread of this problem...

I would suggest you let the talented specialists at the System 21 help desk
and their crack financial consultants have a look at the patient and
hopefully they will be able to diagnose and remedy the problem once and for
all...

As you mentioned it does sound as if this problem is related to the Foreign
currency invoices...

Good luck...




"Wu, Eva" <Evawu@PTS-TOOLS.COM> on 11/02/2000 09:55:55 AM

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  To:          "JBAUSERS-L (E-mail)"                          
               <JBAUSERS-L@midrange.com>                      
                                                              
  cc:          (bcc: Jeff Klipa/Harvard)                      
                                                              
                                                              
                                                              
  Subject      AP RECONCILIATION REPORT                       
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Can someone help me to fix the records that are showing up on my AP
Reconciliation Report (Menu APU, Option 14)?
I already ran Option 11 rebuild balances and Option 17 rebuild log balances
last night. Afterwards, I ran Option 11-verify balances & Option 16 verify
log balances. I did not have any error messages on the reports. I can't
think of anything else to try on the system.
The error messages I have are in:
*    Item to Transaction Error Section. What file is the Item Prime Value
& Item Base Value in and which file has the Transaction Prime Value &
Transaction Base Value? Can the files be fixed through DBU? Some of these
invoices showed up on my log rebuild report as being fixed. However, these
are still showing up in this report & in the Menu APE Option 1 as the
outstanding log balance for each vendor.
*    Transaction to Balance Error Section. What file has the Database
amount & which file is the Calculated number from? Can the files be fixed
through DBU?
I am getting an error message stating that the sum of prime / base
allocation is non zero in the Allocation Errors section. I am also getting
an error message stating that the base /prime discount total is non zero.
*    Some of these are on Invoices entered in foreign currency but paid
in USD dollars.  Others are invoiced and paid in USD dollars.
Any suggestions/information would be greatly appreciated. Does anyone know
why these errors are occurring? My report is growing every month.
Thanks
Eva
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