I recommend to my customers that they only switch on the flag requiring
vendor accept (VA) transactions for vendors with whom they have carefully
designed the procurement process. The interplay in the relationship
between supplier and customer should be designed and carefully agreed.
Thus the vendor knows and agrees that he is responsible to acknowledge the
PO's (price, items, quantities, delivery dates). With that simple
agreement, vendors who participate actively can be brought closer to your
firm. The tighter relationship makes for a better supply chain. The
promise to the vendor is the likely better relationship that similarly
drives more of your business to that supplier.

Obviously, the first vendors to start with are the biggest ones, the most
critical ones. The others who are not a part of the program maybe don't
matter nearly so much. Then the lack of a VA will trigger only necessary
alerts to the receiving team and responses from the procurement team.

Hope this helps.

-----Original Message-----
From: MAPICS-L [mailto:mapics-l-bounces@xxxxxxxxxxxx] On Behalf Of
Faggart, Pam
Sent: 13 January 2015 19:11
To: mapics-l@xxxxxxxxxxxx
Subject: [MAPICS-L] Receive despite no VA

We have begun to use the "Require PO accept", but not all suppliers are
consistently providing Vendor acknowledgements. Consequently we have delays
in receiving since there is a restriction that POs cannot be received
unless the VA has processed (PO no longer in status 10). Business has
asked us to override this and allow receipt even when PO is in status 10.
We are cautious to do this override since there must be valid reasons for
this restriction to have been put into place.

What have others experienced when requiting PO acceptances? Are you
proactive to process all VAs prior to receipt, reactive when it is time to
receive, or implementing some other overrides to eliminate disruptions?

Pam Faggart

Senior Business Analyst


Jackson, MN 56143


End of MAPICS-L Digest, Vol 13, Issue 4

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