Re: POs Without Creating Item Revision Records

Back in the day, we did it with just a few generic item numbers that had no price, overriding in PO entry as you say. We did it that way at 4 different companies over the years (1981 to 2002). I'm not working in a MAPICS shop now so I may be out of date, though.

Dave Shaw
MAPICS-L moderator

----- Original Message ----- From: "Heavilin, Bob" <BHeavilin@xxxxxxxxxxxx>
To: <mapics-l@xxxxxxxxxxxx>
Sent: Thursday, April 09, 2009 11:47 AM
Subject: [MAPICS-L] POs Without Creating Item Revision Records

Hi Everyone,

If feasible, we would like to start using MAPICS POs for non-production purchases - supplies, tools, repair parts, etc. The obstacle to this in the past has been the requirement to create Item Revision records for everything that is purchased. We would have to create about a gazillion (that's a technical term for a big number) new item revision records, which makes this a no-go for us.

We have 2 production environments on R6 and 1 on R7. The documentation I have found says we can create POs for non-inventory items, but that only means that we don't need Item Balance/Warehouse records for them because we don't want to track inventory on such things.

We're thinking we may be able to create generic item numbers, like bolt, pencil, hammer, etc. and override the description and price in a feed to the purchasing files. Another thought is to find a 3rd party purchasing module that has already been interfaced to MAPICS and which overcomes the requirement for item revision records.

Before we spend a lot of time and/or money, we thought we should check with this group. Has anyone out there found a way around this issue? If so, how did you do it? If not, what thoughts come to mind?