RE: Merging Companies

We converted to IFM from Mapics Accounting Management A/P and G/L in June 2002. 
 We converted to COM from a Legacy A/R and OE system in Dec 2002.   We entirely 
re-vamped the chart of accounts from Mapics Accounting Management to a new 
chart of accounts in IFM.   We converted all the customer numbers from the 
legacy A/R system either to new or existing numbers within Mapics.   We did not 
convert history, just open invoices and orders and of course the G/L balances.  
 Our old legacy systems data, and the Accounting Management data is still there 
for detail inquiry.  

Two situations to be aware of:
1.      Customer Joe Smith is in both company 1 and 2 but with two different 
customer numbers.
2.      Customer number 12345 exists in both company 1 and 2, but they are two 
completely different customers.

We created two cross reference files.  One for old cust# to new cust# and 
another for old GL account# to new Units/Natures.   These were used to convert 
legacy data into the offline load and LSB (Legacy System Bridge) files for 
processing into COM and IFM.

Security is a big thing in COM and IFM, and is completely separate from the 
normal Cross Apps setup.   I recommend setting security up in the initial 
stages and fine tune it throughout testing so that go-live can be as smooth as 
possible.

Users need to be available for serious testing and desk checking of data.  This 
is their system and they must take ownership of it up front.   We performed 
several test conversions and the users were responsible for balancing the 
converted data and testing the new system.

We used two different consulting groups (one local and one not) to help with 
the two different conversion projects, both of which we would highly recommend. 
 We would never have attempted to perform these big conversions without expert 
help.  However, recently we have done a mini conversion of sorts because we 
know the systems and feel comfortable now.

Feel free to contact me off-list.  

Lenore Emhoff
MTD Products Inc
Phone  (330)558-3501
lenore.emhoff@xxxxxxxxxxxxxxx


-----Original Message-----
From: mapics-l-bounces@xxxxxxxxxxxx
[mailto:mapics-l-bounces@xxxxxxxxxxxx]On Behalf Of Phil Brewer
Sent: Thursday, March 04, 2004 6:14 AM
To: mapics-l@xxxxxxxxxxxx
Subject: Merging Companies


Hi All,

I'm new to this list and new to Mapics too.

Where I work use Mapics V6, COM, CAS, PUR, IM ....

We are in the process of installing IFM, we currently use CODA as our 
financial package.

Currently one of our environments has two companies 1 and 2.  It has been 
decided that, before installing IFM, these companies need to merge i.e. 
all company 2 customers etc. will become company 1 and then company 2 will 
disappear.   Has anybody else ever done this ?  Any tips ?  Is it feasible 
?

My current thinking is that i will have to manually change the company 
number from 2 to 1 on _every_ file that has a company field on it......not 
a simple task.

Thanks,

Phil

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