RE: Forms for AP checks -- MAPICS-L

I agree with the positive pay validation process.  The concern for fraud is
more likely from an outside strike than an internal issue.  I also see
direct deposit of AP and Payroll checks as a way around fraud.  Several of
my clients are using direct deposit of AP payments.

Gregory A. Garner
Garner Data Systems, Inc.
4270 Grand Teton Parkway
Suwanee, Georgia 30024
Phone 770.845.9636   Fax 770.614.3496 - 800 254 3630
e-mail: ggarner_gds@xxxxxxxxxxxxxx
web:   http://ggarner_gds.home.mindspring.com


-----Original Message-----
From: mapics-l-bounces@xxxxxxxxxxxx
[mailto:mapics-l-bounces@xxxxxxxxxxxx]On Behalf Of Konrad Underkofler
Sent: Thursday, September 18, 2003 8:37 AM
To: MAPICS ERP System Discussion
Subject: RE: Forms for AP checks


Dale,

>After all...how many of you have had fraudulent checks cut against a
company account?

It is becoming a very popular sport. With copying machines, Adobe
Photoshop, etc you to can get into the next big business. Electronic
payments are likewise very vulnerable. The check matching feature that
banks offer is becoming an essential part of doing business. The police
here recently busted a ring of people making their living doing it full
time!

Regards

Konrad


-----Original Message-----
From: Walker, Dale [mailto:DWalker@xxxxxxxxxxxxxxxxxxxxx]
Sent: Wednesday, September 17, 2003 5:14 PM
To: MAPICS ERP System Discussion
Subject: RE: Forms for AP checks


Good point Michael.

In my opinion however; it comes down to basic ROI analysis, and not risk
minimization.  After all...how many of you have had fraudulent checks
cut against a company account?  Maybe I am being naive but I haven't
heard of this occurring in my 20+ years of business. I am sure it has
happened somewhere but it didn't play a part in our justification for an
automated forms solution.

Also, we use the Acom (EZ Print) solution to eliminate most all of our
preprinted forms.

Dale Walker
VP, MIS
Gross-Given Mfg. Co.
Automatic Products International
www.automaticproducts.com


-----Original Message-----
From: Michael Laiter [mailto:mlaiter@xxxxxxxxxxxxxxxxxxxx]
Sent: Wednesday, September 17, 2003 3:35 PM
To: 'mapics-l@xxxxxxxxxxxx'
Subject: Re: Forms for AP checks

Hi Bryan,

There are different paper options when it comes to printing checks. I
think individuals need to assess the risk of fraudulent checks with each
option.

The riskiest is purchasing pre-printed check stock with the lines /
boxes / headings / logos / MICR line already printed on them. This check
stock needs to be stored in a very secure location, because someone got
their hands on a few sheets of this stock, they could create a
fraudulent check on an old fashion typewriter or send it through a
standard printer.

The opposite end of the spectrum is using a forms package and a secure
MICR printer to generate your checks. In this scenario, you could
purchase blank check stock. The forms package (in conjunction with a
secure MICR
printer)
will generate the checks. This will include the
lines/headings/shading/MICR line/etc.

The nice thing about this option is that you dramatically reduce the
risk of fraudulent checks. With a secure MICR printer, you can limit the
users that have the authority to print checks. You can even securely
turn off the feature that enables MICR lines to be printed.

Michael A. Laiter
Manager, Professional Services
Quadrant Software
Phone: (800) 258-3399 x495
Fax: (508) 828-6242
Email: mlaiter@xxxxxxxxxxxxxxxxxxxx
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