RE: PO Force Close -- MAPICS-L

Konrad,
The situation we have is a little different. We had a PO (with 8 items) and 7 
items had RP transactions and invoices processed against them. The 8th item 
also had an RP transaction done, but the RP transaction was later reversed as 
that item was not needed. Since that 8th item could not be canceled/deleted (as 
it had activity reported against it), I had to force close the PO. And today, I 
did my month-end operations and moved it into history...and then accounting 
department calls me and tells me that they had received a credit (that a 
different story) for that purchase order invoice and the PO's status needs to 
be changed.

Well...anyway, the acct. dept has decided to do negative IA transactions to 
take those PO items out of stock and apply the credit they have received from 
the vendor to the variance account that IA transactions go to!! I suppose this 
will have the desired inventory and financial implications.

I would still like to know how a PO's status can be changed after moving it 
into history. Another question I have is: why doesn't MAPICS allow me to cancel 
an item, even though an RP transaction has been completely reversed????

Thanks,
Nandu



-----Original Message-----
From: Konrad Underkofler [mailto:kdunderk@xxxxxxxxxxxxx]
Sent: Tuesday, September 02, 2003 2:04 PM
To: MAPICS ERP System Discussion
Subject: RE: PO Force Close


Nandu,

The simplest solution is to re-enter the remaining piece of the po using
the same po number. I do not believe MAPICS checks history or at least
did not used to for duplicate numbers. Then complete whatever
transaction is needed and close it again.

Regards

Konrad

-----Original Message-----
From: Nandagopal Padmanabhan [mailto:npadmanabhan@xxxxxxxxxxxxxx] 
Sent: Tuesday, September 02, 2003 4:46 PM
To: MAPICS ERP System Discussion
Subject: RE: PO Force Close


Well...What should I say! I ran our month-end operations (purge
functions) to move POs to the history file. A couple of minutes later, I
get a request from the accounting dept to reverse a PO that was force
closed and purged!!

What should be done now to reverse this whole thing?

-----Original Message-----
From: Barner, Coleman [mailto:Coleman.Barner@xxxxxxxxxxx]
Sent: Tuesday, September 02, 2003 1:16 PM
To: 'MAPICS ERP System Discussion'
Subject: RE: PO Force Close


Shannon and Nandu, 

The discussion below is correct if you have not run the purge function.
If you have run the purge function, the P.O data goes from the open
files to the history files. 

If you want to restore them back to the open P.O files at that point,
its a lot more difficult. There are about seven or eight P.O. history
files in XA version 6.0, and you must move all the data out of the
history files back into the open files. I had to do this once; had to
coordinate with our I.T. group and check data to ensure everything moved
back correctly. It was time consuming and tedious work to say the least.


Cole Barner
Controller
coleman.barner@xxxxxxxxxxx
 



-----Original Message-----
From: Shannon, George [mailto:GShannon@xxxxxxxxxx]
Sent: Tuesday, September 02, 2003 1:05 PM
To: MAPICS ERP System Discussion
Subject: RE: PO Force Close


Use the "Purchase Order Closeout Selection" option (same option as used
to closeout the PO), and enter the PO# and ACTION=R (REVERSE SELECTION).
This will set the PO back to the status it was before you purged it.

-----Original Message-----
From: Nandagopal Padmanabhan [mailto:npadmanabhan@xxxxxxxxxxxxxx] 
Sent: Tuesday, September 02, 2003 3:58 PM
To: mapics-l@xxxxxxxxxxxx
Subject: PO Force Close

Hello,
Is there anyway to reverse a purchase order 'force close' (with PO
status 60) operation? I would like to re-open a PO that was force
closed. 

-Nandu
Nandagopal Padmanabhan | Vestas-AWT




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