RE: Month end

["McCready, Joan" <Joan.McCready@xxxxxxxxxxxxxxx>]

We initially did not allow ANY new transactions during month-end, but when
we installed MDCC (PaperLess) we had to change our thinking. For just about
every month-end accounting transaction, you can (or have to) select a date
range. When we are making manual adjustments for month-end cleanup, we make
sure to "backdate" the transaction date (not the posting date, which I don't
think you can touch) to the previous month, while allowing the on-going IM
transactions from MDCC to flow through PMC into IM transaction history with
the current (new month) date. Everything ends up in the correct place. You
just have to re-think what you are processing...

The ONLY transactions we hold now is entering new Customer Orders, because
we have MMA and perform a COM close to get things into the correct
"buckets." COM close doesn't look at transaction date - it just clears
everything in the MTHACTx files - so we have to hold new order entry so the
bookings end up in the correct month.

Hope this helps.  -- Joan

Joan McCready, IS Manager      phone:  636-479-4499
MetalTek International         fax:  636-479-3399
The Carondelet Division        www.metaltekint.com
8600 Commercial Blvd
Pevely, MO  63070

(PS applies to both Rel 4 and Rel 6)

-----Original Message-----
From: Bob Waters [mailto:BobW@harkerinc.com]
Sent: Wednesday, May 29, 2002 6:52 PM
To: mapics-l@midrange.com
Subject: RE: Month end


The most obvious way is internal discipline. If this does not work,
through Cross Application Security, you can secure the transactions.
This is done by removing all persons from doing transactions. After
month end is done, you need to open the security up.

Bob Waters

-----Original Message-----
From: mapics-l-admin@midrange.com [mailto:mapics-l-admin@midrange.com]
On Behalf Of Jim Wiedl
Sent: Wednesday, May 29, 2002 10:47 AM
To: mapics-l@midrange.com
Subject: Month end

Does anyone know how to stop transaction batches (IM) from posting next
months activity while month end is in process?  We hold the jobq's, but
it interferes with other folks getting their work done and we have to
release one job at a time until the close is complete.



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