Re: Synchronize External Acc/Pay/Sys with Purch

We've got a great answer on this, we streamline AP entry, it does the same,
with custom programming, but afterwards, it beats the paper and the standard
program.  It's one of the advantages of green screens and buying the source
codes.
Regards,


Kris De Vlieger
----- Original Message -----
From: <Vanessa.King@cussys.com>
To: <MAPICS-L@midrange.com>
Sent: Friday, 29 June, 2001 01:43 PM
Subject: Re: Synchronize External Acc/Pay/Sys with Purch


>
> Dale:
>
> I'm just curious, but has your AP staff ever tried using the PUR, IM
> interface to autogenerate the invoices in AP based upon the PO price and
> the RP quantity? I've just never heard anyone say that doing a manual
match
> with paperwork is easier than using the Mapics autogen capabilities. It
> seems if they're checking the system anyway, the autogen would be faster &
> more accurate (unless your PO's or RP's are inaccurate, but then that's
> another can or worms).
>
> Anyone else have comments on this?
>
> Best regards,
>
> Vanessa T. King
> Custom Systems Corp.
>
>
>
>                     "David Shaw"
>                     <daveshaw@bellsou        To:     "MAPICS-L"
<mapics-l@midrange.com>
>                     th.net>                  cc:
>                     Sent by:                 Subject:     Re: Synchronize
External Acc/Pay/Sys
>                     owner-mapics-l@mi        with Purch
>                     drange.com
>
>

>                     06/28/2001 12:16
>                     PM
>                     Please respond to
>                     MAPICS-L
>
>
>
>
>
>
> Sorry for the delay on this, I'm on a contract job in Charlotte and
haven't
> been able to keep up with everything.
>
> Forwarded by moderator on behalf of Dale Gindlesperger
> [DaleGindlesperger@fft-inc.com]:
> ---------------------------------------------------------------------
>
>
> Hi Peter,
>
> You didn't mention if you have I/M and Purchasing - I assume you do.  We
> use
> MAPICS A/P, but don't interface it with I/M or Purchasing.  We just use it
> to pay bills, like you do with your external system.  We just generate a
> daily report of all "RP" transactions for A/P so they know what has been
> received, and daily acceptance reports (one page per RP that gets matched
> up
> to the P.O. on file).  When A/P gets invoices, they look up the P.O. in
> MAPICS and verify that everything is kosher (variances over a certain
> percentage get sent to buyers for approval) then they just key the invoice
> into A/P for payment.  Everything works OK, and this is easier (for them)
> than doing the Purchasing/AP matchup through MAPICS.  I know this is
> "antiquated" compared to some systems, but it meets our accounting
> departments requirements, and I have to admit it is faster than keying
> invoices by line item with variances and holds.  The files are pretty
> useful
> too for archiving (although I am looking into document management - so far
> it's too time consuming).
>
> I think the only file in MAPICS you probably want to keep up regarding A/P
> is the vendor master (VENNAM).  I would post the following fields from
your
> off-line system that our buyers find useful:
>
> DLTDA           Amount to date
> DLYTD           Amount year-to-date
> DLPYR           Amount last year
> LPADA           Last payment date
>
> There are other fields that track discounts taken, lost, NEC amounts, and
> so
> on.  However, more than likely your off-line A/P system will track that
> information.  You need to talk to your buyers and accountants to see what
> else they may want.  I assume you manually post G/L entries from your A/P
> system, that would be more complex than this would be.
>
> Dale Gindlesperger
> Fleetwood Folding Trailers
>
>
>
>
>
>
> Peter_Vidal@Pall.com
> Sent by: owner-mapics-l@midrange.com
> 06/25/01 04:24 PM
> Please respond to MAPICS-L
>
>
> To:     mapics-l@midrange.com cc: Subject:        Synchronize External
> Acc/Pay/Sys with Purch
>
>
> Hello guys!
>
> This is the case.  I receive the inventory material (or expense) through
> MAPICS but I have an external A/P System (I know what, when and how I pay
> an
> order) which I use to pay the order.  I am not feeding MAPICS with this
> event. There is a manual intervention to solve these kind of situations.
> The question is: (technically speaking) which are the areas (files,fields,
> etc.) if have to be aware of to accomplish this task?  I want to process
> everything in MAPICS' way.
>
> Anybody that can give some tips and/or advises? Thanks!
>
> Peter Vidal
>
>
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