Re: ACP invoice voiding -- BPCS-L

Isaac,

ACP isn't my strong point, but a couple of things spring to mind. 

Firstly, only give the option to void invoices to the people you want to
have it. 

Secondly, voiding an invoice will change the status of a field on an ACP
file somewhere. If you can identify the file and the field, you could
attach a Trigger Program to that file to report/send an e:mail to the
Security Officer when the status changes to "voided". This won't prevent
voiding up front, but will at least give you a way of tracking and
following up undesirable voiding while it is still fresh.

We are on V6.04 and, apart from the PO authorisation levels, BPCS seems
not to have different security levels for functions. If you are
authorised to a function (menu option) you can use it.

We had similar wishes to track/prevent/authorise people updating
customer discount rules but had to settle for just reporting when it
happened and following up on it.

Tom Molyneux

-----Original Message-----
From: bpcs-l-bounces+tmolyneux=mono-pumps.com@xxxxxxxxxxxx
[mailto:bpcs-l-bounces+tmolyneux=mono-pumps.com@xxxxxxxxxxxx] On Behalf
Of antwi, isaac a.
Sent: 13 January 2007 09:09
To: SSA's BPCS ERP System
Subject: Re: [BPCS-L] ACP invoice voiding

Hi,

Though we have manual controls for voiding invoices on the system, the
business thinks it will be well controlled if it is approved
electronically or someone is prompted any something like that is
happening.

Regards,
 
Isaac A. Antwi

-----Original Message-----
From: bpcs-l-bounces+iantwi=anglogoldashanti.com.gh@xxxxxxxxxxxx
[mailto:bpcs-l-bounces+iantwi=anglogoldashanti.com.gh@xxxxxxxxxxxx] On
Behalf Of Sajben@xxxxxxxxxxx
Sent: Friday, January 12, 2007 17:15
To: SSA's BPCS ERP System
Subject: Re: [BPCS-L] ACP invoice voiding


Hi,

There is no such standard BPCS feature in 6.1.01. What is the business
need behind of this request?

Regards

Klara




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|         |           "antwi, isaac a."                  |
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|         |           01/12/2007 05:21 PM                |
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  |       Subject:  [BPCS-L] ACP invoice voiding
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Hi All,



Can we configure BPCS in such a way that a security officer will be
prompted when someone tries to void and invoice or someone have to
approve before an invoice is voided? We are on BPCS 6.1.01.



 Regards,

Isaac A. Antwi
Applications Manager
AngloGold Ashanti Limited
(Formerly Ashanti Goldfields Co. Ltd)
Information Systems Department
Obuasi Mine
Tel: +233 (0)582 40494 Ext. 1591
Fax: +233 (0)582 40268
Mobile: +233 (0)24 4672164
E-mail: iantwi@xxxxxxxxxxxxxxxxxxxxxxx
<mailto:iantwi@xxxxxxxxxxxxxxxxxxxxxxx>



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