Re: Archiving Purchase Order Files (HPO & HPH)

We have that problem too.  We do use means outside of BPCS to keep
electronic copies of the POs...

Are you looking for a way to keep the POs on the HPH/HPO so that your
buyers can look at them via PUR300?

If you use other tools (besides BPCS) to browse the HPO/HPH, try
browsing the APO.  The APO gets updated (added to) once a PO is paid and
has a lot of the same info that is contained on HPO/HPH. Besides ACP310
(AP Inquiry), no other BPCS screens exist that displays info from this
file...  Hope this may help.

Best Regards,

DeeDee Virgei  
Project Leader

Nelson Stud Welding, Inc.

-----Original Message-----
From: bpcs-l-bounces+deedee.virgei=nelsonstud.com@xxxxxxxxxxxx
[mailto:bpcs-l-bounces+deedee.virgei=nelsonstud.com@xxxxxxxxxxxx] On
Behalf Of Doug_McLauchlan@xxxxxxxxxx
Sent: Wednesday, May 17, 2006 1:18 PM
To: SSA's BPCS ERP System
Subject: Re: [BPCS-L] Archiving Purchase Order Files (HPO & HPH)

Yes, V6.1 has the option to PURGE PO data at month end.

However it does not archive the data, and you can loose a lot of
historical information by just dumping the data after x months/years.

As an example I have had complaints from our buyers that they can't find
information on who they bought a given part from 3 or 4 years ago, and
that price history is incomplete. As a result I have stopped purging the
data until a solution can be found for keeping that kind of information
available for the buyers.


Doug McLauchlan
Planar Systems, Inc.






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05/17/2006 08:46 AM
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Re: [BPCS-L] Archiving Purchase Order Files (HPO & HPH)






Hello Larenzo,

We are on V4.05CD, but I believe this works the same for v6.1...

Look at RPG program PUR900 (Purchase Month End Close).  It is the
program that does controlled purges on the HPO/HPH records based on
certain conditions; more specifically, it sets on/off a DELete flag
based on values in some fields, e.g., record ID, status, closed date...
The logic is spelled out/documented well in this program...  Good luck.

Regards,

DeeDee Virgei
Project Leader

Nelson Stud Welding, Inc.

-----Original Message-----
From: bpcs-l-bounces+deedee.virgei=nelsonstud.com@xxxxxxxxxxxx
[mailto:bpcs-l-bounces+deedee.virgei=nelsonstud.com@xxxxxxxxxxxx] On
Behalf Of Larenzo Alexander
Sent: Wednesday, May 17, 2006 10:55 AM
To: BPCS Forum Post
Subject: [BPCS-L] Archiving Purchase Order Files (HPO & HPH)

We are running BPCS v6.1.  Are there any menus and options that are
available to archive the HPO file and the HPH file.  And what things do
I need to consider when writing a purge program for HPH and HPO?
 
  Thanks in advance.

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