Re: [BPCS-L] An Extra Period

[daparnin@xxxxxxxxxxxxxxxxxx]

Tom,

You may be right.  We were supposed to have a conference call today but it
didn't happen.  I'll be sure to ask when/if it happens tomorrow.  As luck
would have it there was already a physical inventory scheduled for this
weekend anyway.  We've also got a test database set up, although it hasn't
been refreshed in awhile.  This would be a good opportunity.  Thanks for
the advice.

You gotta love the end of the year...!


Dave Parnin
Nishikawa Standard Company
324 Morrow Street
Topeka, IN  46571
260-593-2156  ext. 621
daparnin@xxxxxxxxxxxxxxxxxx





                                                                                
                                                         
                      Tom Jedrzejewicz <tomjedrz@xxxxxxxxx>                     
                                                         
                      Sent by:                                            To:   
    "SSA's BPCS ERP System"                              
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    (bcc: David A Parnin/Topeka/NISCO/SPCO)              
                                                                          
Subject:  Re: [BPCS-L] An Extra Period                         
                                                                                
                                                         
                      12/15/2004 04:36 PM                                       
                                                         
                      Please respond to "SSA's BPCS ERP System"                 
                                                         
                      <bpcs-l@xxxxxxxxxxxx>                                     
                                                         
                                                                                
                                                         
                                                                                
                                                         




On Wed, 15 Dec 2004 09:59:30 -0500, daparnin@xxxxxxxxxxxxxxxxxx
<daparnin@xxxxxxxxxxxxxxxxxx> wrote:
>
> Good morning,
>
> It seems that I've got an unusual situation fast approaching.  Our parent
> company has been sold and the sale will be finalized on Dec. 23.  Because
> of this I'm told that we will need to do a period-end on that day in
> addition to the normal monthly period-end.  That would give us 13 periods
> this year instead of just 12.  Next year we would be back to 12 periods.

I doubt that whoever told you to do that really understands the
ramifications.  I suggest that you find out the requirements, and then
work with them to find the best solution.  Adding a period probably
isn't it.

An example from my experience . . .
By the most strick accounting, sales are not really sales until the
customer takes ownership.  For many of our customers, this is not
until delivery.  So, in the wake of Enron, management decided a couple
of years ago that we needed to do year-end for sales on the 24-th of
December.  After several frustrating days trying to figure out how to
do this, I went back and asked what they were trying to accomplish.
It turns out that all they needed was a report of FOB customer
shipments from 24-31 Dec, so that they could accrue sales and cost of
sales, and not overstate sales by those shipments.

I would bet money that your situation could be accomplished by
reporting, and perhaps a physical inventory.  Perhaps you will need to
copy the inventory, AP, AR, PO and GL files into another library, or
run some snapshot reports, or develop some reports to back out
transactions 23-31 Dec from key accounts.  Perhaps you duplicate your
production environment into a test environment on 23-Dec and run the
monthend and leave production alone.

Good luck.

--
Tom Jedrzejewicz
tomjedrz@xxxxxxxxx
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