Re: Producing Checks from BPCS V6.1.01

from Al Mac

In another life, eons ago, I did a modification to do something like this.

It was BPCS/36 before SSA had invented facilities.  To keep MRP divorced we 
had to have separate data bases - like today's environments, one per 
facility.  We had the same bank account for each type of check - A/P, 
Payroll, etc. irrespective of facility paying the checks & there was a 
reconciliation problem.  I suggested a different color checks & different 
number series for each facility, but accounting wanted each data base to be 
ready to run checks, then print one set right after another, continuously, 
then at reconciliation time, simplify matching up which checks with which 
facilities.

At the time it was internally defined files, easy to add fields.  I selected 
one file in one facility to keep track of last used check & planted a high 
order digit representing which facility was writing the checks, so a check 
run might be 501234-501305 for facility 5, followed by 301306-301459 for 
facility 3, followed by 401460-401622 for facility 4.  If you strip off the 
facility # in front, the check #s are contiguous.  If I was doing something 
like this today, with externally defined files, I would probably add an extra 
file outside of the BPCS collection, just to keep track of this.

This kind of modification makes an enormous amount of sense when you consider 
occasional hassles wih printer jams or human klutz.  On BPCS 405 what happens 
is you tell it the next check number to print & it records the check # 
corresponding to the data being printed on the check & woe betide you if the 
printer operator messes up.

The reason we returned to vanilla BPCS on this thing is because when we 
converted BPCS/36 to BPCS 405 CD, there were thousands of modifications that 
we lost, and other ones had higher priority to reconstitute.

Alister William Macintyre 

>  Date:    10/19/2000 3:23:23 PM Central Daylight Time
>  From:    MCINTOSH@rcmint.ca (McIntosh, Janet)
>  
>  We are in the process of implementing BPCS 6.1.01 on the AS/400 and have
>  questions about the Check printing process. 
>  The process as far as we can see requires that you have prenumbered check
>  stock, and once the checks have physically printed, you inform the system 
of
>  the numbers you used.  
>  
>   Has anyone out there implemented BPCS AP and been able to produce and 
print
>  checks on un-numbered  check stock, having BPCS print the check numbers
>  based on the next available check number from the Bank Account Master file.
>  
>  
>  Thanks in advance for any ideas anyone has...
>   
>  Janet McIntosh
>  Royal Canadian Mint   



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