Re: Purchase Receipts Procedure

["Peggy A. Heritz" <pheritz@xxxxxxxxxxxxxxx>]

As usual, first a summary of the BPCS functions being discussed:

 The "N" transaction receives inventory to "inspection", "P" is then used to
transfer material from inspection to stock.  The "N" transaction does NOT update
inventory status in any way, nor update  the PO qty received.  An "N" does
update the PO status is updated to indicate that material is in inspection.
The "P" transaction updates the PO qty received and BPCS inventory.   Until the
"P" transaction is performed, the material in inspection is only visible via the
Inspection Dispatch report.  The inventory is NOT visible via INV300.

Now my comments:

Talk to your Accounting folks before implementing the "receipt to inspection"
function with the "N" and "P" transactions.  In the US, when you physically take
possession of the inventory & sign the paperwork at the dock, you own it and are
liable for it.   Regardless of inspection activities.   This is a conflict with
the "N" functionality.  Since "N" neither updates inventory no PO receipts, it
is difficult to account for all accrued liabilities at EOM.    Also, at physical
inventory time, you must be very careful to not count anything that is in the
"in inspection" status.  This inventory is not on-hand from a BPCS standpoint.

Instead of using the "in inspection" functionality, I recommend receiving
everything with a "U" transaction.  If you need to inspect certain materials,
receive them to an "INSP" location that is non-allocatable.   The materials that
pass inspection get transferred to the floor or a stock location.  Materials
that don't pass,  follow the vendor return process.      Plenty of transactions
for audit trails & quality reason codes, etc.

Peggy Heritz, Executive
Crowe Chizek & Company, LLP
http://www.crowechizek.com/scg/
219.236.8698


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