Re: service PO's

[Mariekaesb@xxxxxx]

I had a client with a similar request.  What they ended up doing was to cut 
purchase orders for consulting services.  The purchase orders were cut for an 
estimated number of hours that they thought would be incurred with an hourly 
rate attached to the hours. If the project started to run over the estimate, 
they simply maintained the number of hours on the purchase order.

The purchase orders were only cut for consulting hours.  Any travel expenses 
incurred were expensed at the time of A/P invoice entry.

A separate warehouse was setup for Administrative Services.  All purchase 
orders for Sales and Administrative issues were cut to this warehouse.  The 
Sales managers and other administrative managers had access to only this 
warehouse.  When they approved billings for consulting services, advertising, 
and other professional services they receipted the invoices themselves and 
printed out standard BPCS receipts.  They attached the receipts to the vendor 
invoices and forwarded them to accounting.

Vendor invoices were mailed directly to managers responsible for incurring 
services.  This method requires only a minimal amount of training for 
managers and eliminates interco mail packages whereby invoices are being sent 
out of accounts payable to various departments for approval, and then back 
again.

The client was using 3-way match.  
+---
| This is the BPCS Users Mailing List!
| To submit a new message, send your mail to BPCS-L@midrange.com.
| To subscribe to this list send email to BPCS-L-SUB@midrange.com.
| To unsubscribe from this list send email to BPCS-L-UNSUB@midrange.com.
| Questions should be directed to the list owner: dasmussen@aol.com
+---