Re: Accounts Receivable Cash Posting ACR500

[MacWheel99@xxxxxxx]

>  From:    Dick_Bailey@MCFA.COM (Bailey, Dick)
>  
>   Since we went live 7/1 on 6.002 (AS/400), applying cash to
>  receivables has taken increasingly large amounts of time. This is
>  complicated by the fact that a large part of monthly cash receipts arrives
>  (by plan) between the 25th and 31st of the month.  Also by a large volume 
of
>  invoices and therefore receivable records. It has progressed to the point
>  where we may not be able to apply all the cash by the end of the month. If
>  we do this month, we may well not be able to do it next month.
>  
>   Any suggestions as to how to solve, reduce or minimize the problem? 
>  
>   Dick Bailey

Several suggestions from Al Macintyre 405 CD

1) Push end of fiscal month through next calendar week so you have more time 
to cope with this high volume in a short time period.

2) We have made arrangements with our bank to do a lot of the processing of 
cash receipts, thus relieving accounting & BPCS of some of the work, and also 
accelerating speed of money into our bank account.

3) Perhaps there's some EDI SMG automated way to get some transactions into 
the system that can run at a time that the AS/400 is sitting idle in the wee 
hours when the normal work force 8 hour day does not demand access.

4) Check your file statistics & make sure you are not accumulating 
unneccessary garbage clogging up the works ... GJW does it the fastest on our 
system.  I have a query report off *OUTFILE (created thanks to past contact 
with BPCS_L folks & the other on-line BPCS user group resources) - # deleted 
records times record length equals wasted disk space bytes ... we now have 
SYS120 at the end of our EOM cycle ... but within 24 hours the GJW file has 
another several meg of wasted bytes.  If you are not doing the appropriate 
clean-up, this can clog up your system pretty fast.

Al
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