Re: month end in middle of week

> However,
>  due to the length of time it takes, we tend to skip it if the month end
>  doesn't fall on a weekend (as we're really pressed to get the system back 
up
>  to the users after our month end process).  

We use a fiscal calendar that is not the same as the real calendar, that 
deliberately places all month ends, except year end, to land on a Friday 
close to calendar month end & this fiscal plan is distributed to everyone 
shortly before each year end, so everyone will know which Fridays we will use 
as month end.

Various people notify accounting as they get done with what can be done that 
week, and the CFO knows the master security password so he can vary off 
departments as they are done, and fit a backup into month end steps.  He also 
can dial into the AS/400 from his home, so he can check on the progress of 
long running jobs & start the next step.

Monday morning, we are in the new fiscal month & fiscal reports are being 
circulated & we have done another off-site backup cycle.

The only exceptions to this routine are fiscal year end which really does 
need to be done on the corresponding calendar day, and physical inventories 
which usually start on a Thursday, with some hope that few people will really 
have to work the weekend.

Check with your financial people - having a weekend to wrap up month end is 
real nice reduction of pressure.  We run extra backups because of the 
off-site rotation & plain safety.

There's a backup before any of the end month updates.
There's a backup after all the end month churning is completed.
These 2 are absolute minimums.

Al Macintyre
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