I guess everyone is nervous about the possibility of changes figures that
have already been reported. Also the job can take a long time. It is
often easier and quicker to find the error and fix it manually
If it is really necessary to rebuild the balances, what I have sometimes
done, is to repost everything instead - mainly because I can control it.
Assuming you have no currency balances... First, after ending the
background job, you have to check that you have no FLP008 records with an
updnog of 0 and no FLP007 with an UPDNOG of -1 (Note this sometimes
displays as a positive 1 due to editing). Next you chose your starting
point and set your company profile back to that period (say 10812) and
change all FLP007 records greater than your start period to an UPDNOG of
-1 and FLP008 to an UPDNOG of 0. Next remove all FLP004 records for
periods greater than your start. Now perform month end. Change all
FLP007 records for the new period to 0 and then start the background job.
This will post that periods transactions. Then end the background job and
advance the period, repeating the process until you are up to date.
You could of course do all the updates and then roll the periods.
The usual things about testing and backing up apply as always.
I guess my biggest concern here is understanding what happened as I don't
like mysteries. There is always a reason as to why things happen.
Richard Caldicott
Director - Implementation
Tandy Brands Accessories
817-548-0090 extn 146
From:
<jkilroy@xxxxxxxxxxx>
To:
System 21 Users <system21@xxxxxxxxxxxx>
Date:
10/13/2009 09:25 AM
Subject:
Re: [SYSTEM21] Net Profit (memo)
Sent by:
<system21-bounces@xxxxxxxxxxxx>
Nope we didn't roll updnog numbers or try to recover a g/l transaction.
Bob Keeley told me once not to run G/L rebuild for a prior year, hence my
hesitation. Do you have any idea why he would've said that?
richard_caldicott@xxxxxxxxxxxxxxx
Sent by: system21-bounces@xxxxxxxxxxxx
10/12/2009 05:20 PM
Please respond to System 21 Users
To: System 21 Users <system21@xxxxxxxxxxxx>
cc:
Subject: Re: [SYSTEM21] Net Profit (memo)
Has you UPDNOG rolled recently? One problem I have comes across is where
the UPDNOG reaches 9999999 and when the next number is allocated to a
transaction, it gets zero, but the balances are updated. It looks as if
the transaction didn't update and if 'recover' the transaction you
actually update it a second time, causing an imbalance.
A rebuild should fix the data but it might be easier to fix the account if
it is as the result of a single entry similar to that I described above.
Why not run a query totalling up your FLP008 records for the periods you
think may be out and put in a work file. Do the same with FLP004 adding
up NPCR04 & NPDR04 and then compare the 2 files. It should give you more
confidence in the outcome if you decide to rebuild.
Richard Caldicott
Director - Implementation
Tandy Brands Accessories
817-548-0090 extn 146
From:
jkilroy@xxxxxxxxxxx
To:
system21@xxxxxxxxxxxx
Date:
10/12/2009 03:50 PM
Subject:
[SYSTEM21] Net Profit (memo)
Sent by:
system21-bounces@xxxxxxxxxxxx
We have a problem where the Balance Sheet Report (43/GLE) is out of
balance after month end. The discrepancy is in the period balance
(FLP004) for the Net Profit account (970000). The sum of the transactions
(FLP008) on the accounts that make up the Profit and Loss ledger do not
match the period balances (FLP004) of the Net Profit account. The problem
is that the out of balance goes back to a prior year's period. I can't
find any evidence of a transaction(s) that updated the prior period. Can
we run a g/l rebuild for a prior year?
Retained Earnings amount has changed as well.
We're on version 3.5.1. Any ideas would be appreciated.
Thanks,
Jeri Kilroy
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