Re: 3 Way Match Issues -- SYSTEM21

1.  This is the way the system works -3 way match matches the invoice (1) 
the receipt (2) and the P.O (3).  If you haven't received the goods and 
you don't have the P.O. what is there to match to?  Yes its a pain if you 
get through entering the invoice details and then find out that you don't 
have the info to complete the process.

2.  If the discrepancy is normal and acceptable you can set up the 
delimiter s on option 4 to accept a tolerance so that you can continue 
processing.  If that isn't acceptable, can you not match the invoice to 
the P.O. and add to the log whilst you sort out the anomaly?  I can 
certainly understand your frustration with such large P.O.s  I guess it 
depends on what kinds of issues you find.  3-way match can be a great deal 
more efficient than the traditional match process but it does impose some 
rules on you that you have to live by and sometimes does take some 
adjustment. 

3.  This can be achieved by entering that value in the 'add costs' field 
and then take F10 to make the entry. 

Not sure this helps you too much, but this is currently the way of things.

Richard





"Rose Clarke" <rclarke@xxxxxxxxx>
Sent by: system21-bounces@xxxxxxxxxxxx
03/09/2004 11:24 AM
Please respond to System 21 Users

 
        To:     <system21@xxxxxxxxxxxx>
        cc: 
        Subject:        [SYSTEM21]   3 Way Match Issues


Thank you all for your 3 way match responses, now that I have established
that we aren't trying to achieve the impossible I thought I'd post my
biggest issues.

Just to clarify we are on std Sys 21, 3.5.2 SP3. We are using the /API 3 
way
match options.

 

Issue 1. Logging Invoices:           a. you cannot log an invoice if you 
do
not know the Purchase Order Number

b. If a Purchase Order has been receipted then a match is attempted, if
there is a problem with the match it doesn't allow you to log the invoice 
so
any info you have already entered is lost. A large number of our invoices
are 200+ lines so often have a discrepancy and that is an awful lot of 
work
to lose.

Issue 2. 3 Way Match:               If you amend a value or qty then F8 to
match and there is a difference, when you go back to sort out the 
difference
the changes already                                         made are lost.
If you split a line then it does keep the changes.

Issue 3. GL Postings:                 If there is a difference on the
invoice in traditional match that can be posted to a different GL account
(which can be manually entered),
we can't find a way to do this in 3 way match.

 

We do have further problems but these are definitely our most contentious!

 

Many thanks

 

 

Rose Clarke 

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