Re: Menu access -- SYSTEM21

The outsourcing is for drop-shipping raw materials to the vendor.


"Jeff Klipa" <jklipa@xxxxxxxxxxx> wrote in
message news:BAY9-F62QJyn5xuYDUD000148c1@xxxxxxxxxxxxxx
> I just wonder what the auditors would say about this question...  It seems
> to me that this option would be a potential weakness in the checks and
> balances that standard accounting practices are meant to provide as a
> deterrent to embezzlement.
>
> I don't know how complicated your situation is but we only have one
> receiving address for each of our plants...  It sounds like your
> "OUTSOURCING" scenario may be more dynamic and involved than ours to say
the
> least.
>
> At any rate, I would suggest that this option would best be served by
> committee rather than just one set of eyes.  If someone is going to
embezzle
> that nice new "Porsche", as someone has suggested, then they will have to
> conspire with another person to do it...  It may still be possible but
more
> difficult to pull off...
>
> Besides, the list of possible receiving addresses won't likely be changing
> that often so have them submit their list of addresses and let someone in
IT
> or accounting(not A/P or P/L) key them in...  Try to maintain the checks
and
> balances such that no one person can set up vendors/customers, order
goods,
> receive the material and issue payments...  Everyone knows this stuff,
> right...?
>
>
>
> ----Original Message Follows----
> From: "Kincer, Alan" <akincer@xxxxxxxxx>
> Reply-To: System 21 Users
<system21@xxxxxxxxxxxx>
> To: System 21 Users <system21@xxxxxxxxxxxx>
> Subject: [SYSTEM21]   Menu access
> Date: Wed, 28 Jan 2004 16:38:35 -0500
>
>
> I have a purchasing rep who wants access to 5/PMM to set up/maintain
> receiving addresses four outsource locations. Currently she does not
access
> to this menu option. I was not the one who set all this up and I am
> wondering if there is a best-practices or other issue that would explain
why
> a purchasing person would not be able to do this.
>
> Thanks
>
> Alan
>
>
> === [ KI (USA) Corporation - http://www.kiusa.com ]
> ======================================
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