RE: [SYSTEM21] Menu access

["Jeff Klipa" <jklipa@xxxxxxxxxxx>]

I just wonder what the auditors would say about this question...  It seems 
to me that this option would be a potential weakness in the checks and 
balances that standard accounting practices are meant to provide as a 
deterrent to embezzlement.

I don't know how complicated your situation is but we only have one 
receiving address for each of our plants...  It sounds like your 
"OUTSOURCING" scenario may be more dynamic and involved than ours to say the 
least.

At any rate, I would suggest that this option would best be served by 
committee rather than just one set of eyes.  If someone is going to embezzle 
that nice new "Porsche", as someone has suggested, then they will have to 
conspire with another person to do it...  It may still be possible but more 
difficult to pull off...

Besides, the list of possible receiving addresses won't likely be changing 
that often so have them submit their list of addresses and let someone in IT 
or accounting(not A/P or P/L) key them in...  Try to maintain the checks and 
balances such that no one person can set up vendors/customers, order goods, 
receive the material and issue payments...  Everyone knows this stuff, 
right...?



----Original Message Follows----
From: "Kincer, Alan" <akincer@xxxxxxxxx>
Reply-To: System 21 Users <system21@xxxxxxxxxxxx>
To: System 21 Users <system21@xxxxxxxxxxxx>
Subject: [SYSTEM21]   Menu access
Date: Wed, 28 Jan 2004 16:38:35 -0500


I have a purchasing rep who wants access to 5/PMM to set up/maintain
receiving addresses four outsource locations. Currently she does not access
to this menu option. I was not the one who set all this up and I am
wondering if there is a best-practices or other issue that would explain why
a purchasing person would not be able to do this.

Thanks

Alan


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