RE: factory returns - how to hit GL -- SYSTEM21

Suzi,

Assuming you have the Purchasing Module, this is how we are currently coding
for Vendor returns with an interface to PKMS:

We have modified PM024(PMP/44). We pass a code in L#RTCD to identify program
called as vendor return. 

PM024 will then write all information to a work file and if whse entered is
for PkMS DC we will download vendor return information to PkMS as an order.

The order will then be picked,packed and ship confirmed on PkMS. 

Our upload program will determine that this is a vendor return not a sales
order.  The upload program then calls PM024U(duplicate of PM024 modified to
do update file processing only).

We have also created a maintenance program to update vendor returns prior to
being waved by PkMS.  Once waved the user cannot modify return.

This makes the Vendor Return ready for 3-way matching, which then updates
the GL.

If you have any questions about this, feel free to contact us.

Tracy Crump
Ron Barbieri
Production Tool Supply
   

O
-----Original Message-----
From: Suzi Rowley [mailto:SuziR@fossil.com]
Sent: Wednesday, October 11, 2000 10:28 AM
To: 'JBAUsers-L@midrange.com'
Subject: factory returns - how to hit GL


We are wondering if anyone has any suggestions on how to handle a particular
situation regarding factory returns.  We have circumstances arise in which
we have to return inventory that has already been received in our system to
the factory due to defect.  We use PKMS in our DC.  Currently, we enter an
order in the system to remove the inventory from both PKMS and System 21 and
ship it back to the factory.  However, this produces an invoice that hits
AR, sales, cost of sales and inventory and then we have to do a lot of
manual labor to remove this from AR (as it is not a true trade receivable)
and fix GL(to remove the hits for sales since it is not a sale and cost so
this does not mess with our margins).  We want this to hit GL directly
without ever posting to AR.  Does anyone have any suggestions on how to
handle this?

Suzi Rowley
Accounting System Analyst
Fossil Partners L.P.
972-699-6900, fax 972-498-9690
email: suzir@fossil.com


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