Re: O365: Why archive?

In this case it probably doesn't make sense unless you have a retention
process that auto-purges mail over x days old from the main mailbox. Mail
not archived could be at risk of deletion.

Really, this is part of the email landscape maturing and the added
capabilities of using some cloud services. The old practice of limiting
email accounts to a few hundred MB or a few GB can be put to rest.

There are people I've encountered with 80+GB of work email. Personally I
tend to accumulate 3-4GB per year, which adds up without periodic cleaning
(or a retention policy-based purge). But with hosted email accounts
starting at 50-100GB without archiving it seems silly to waste staff time
archiving except for the people who are remotely approaching the limits.

Note that the lawyers may want a retention limit enforced; you can't do
e-discovery on data that no longer exists.

As an aside, at my former employer we found so many limitations for users
that did not get Office client licenses that we eventually settled that
plant workers who only used tech a few times a year to pull paystubs & W2
and enroll in benefits could get by with an F1/K1-type O365 license (Kiosk
user). Everyone else really ought to have at least an E3 & the ability to
use the fat client because E3 & up also includes a lot of other O365
features like conditional access that give way more capability for managing
not only email but the entire Office & AD infrastructure.



On Thu, Jan 17, 2019 at 12:56 PM Rob Berendt <rob@xxxxxxxxx> wrote:

Back on Domino we had a general policy to archive all email over x days
old. The archive email went to a different server with disks targeted for
the archive market.

When you're using O365 and your servers are all in the cloud what reasons
are there to archive?
The only reason I can think of is if your email file gets to a certain
size it hits an O365 limit. So you archive off the older stuff to archive
file(s). In Domino it was no big deal to open your archive. In O365 you
have to have this super desktop license to open up your archive, or use the
web client to view your archive. The VP of IS put his boss on the limited
client so that he can experience what the general population goes through
(deny my budget, will you?). Honestly it was a surprise to find out the
difference (and it ain't exactly chump change).

We have one user who isn't going to get the super client but his mail file
is only around 4GB. 50GB is where you start running into issues. So he
said why can't he just be exempt from archiving and keep it all in one
place? Initially I was against it but I decided to at least look into it.
So, why should he archive?

Rob Berendt
--
IBM Certified System Administrator - IBM i 6.1
Group Dekko
Dept 1600
Mail to: 2505 Dekko Drive
Garrett, IN 46738
Ship to: Dock 108
6928N 400E
Kendallville, IN 46755
http://www.dekko.com

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