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"We are currently doing our Payroll in-house with the MAPICS Payroll module on release 6. We are considering outsourcing this function. Does anyone have some experience going from in-house to outsourcing that can share their experience, watch fors..etc? Who is your Payroll vendor? How satisfied are you with your decision? Where did you realize your savings? If you would prefer, contact me off-line. TIA Carol L. Limegrover" Carol, we converted from an in-house (non-MAPICS) payroll to ADP in 1989, then when we were purchased, we switched immediately back to our new owner's in-house payroll. We recently converted again from our in-house to ADP (interesting how history repeats itself). On our 1st conversion, when I was responsible for payroll (in addition to IT), I decided to let ADP manage the project. After all, I figured they had converted many companies to their systems already, they should know what needs to be done. It went quite smoothly - their project manager knew what needed done, set reasonable target dates for all steps, and we did the required programming to interface MAPICS data collection to them. We had PC&C/PM&C, through our in-house union-mandated efficiency calcs to determine "earned hours" vs "worked hours" (it would have been REALLY easy if we would have this incentive payroll system that no one has ever seen the likes of), and the upload to them. We decided to maintain both employee masters separately - MAPICS only needed minimal data, all the complicated stuff like taxes and deductions were handled by ADP. 3 months total project time from the decision to go with ADP until the 1st live run, including several parallel runs. For as important a project as it was, it went quite easily. ADP knew what they were doing (which makes sense, that's what they do!) I probably should mention that we actually aborted 3 days before our first live run, we were purchased that day, and our new owners aborted the project to have us go to their in-house payroll. Our 2nd conversion was from our in-house payroll to Corporate's in-house payroll - as I said, 3 days prior to our 1st live run. In my opinion, we were successfully done with the initial ADP conversion, we had 2 successful parallel runs that matched identically. That one took 6 months, as our Corporate owners had never seen an incentive payroll system, and couldn't seem to grasp that we had to preprocess the data prior to sending it to them. On our 3rd conversion (2005), our Corporate IT department decided that THEY wanted to manage the conversion and the entire project, going from their in-house payroll (a modified Cyborg payroll system) to ADP. 14 months total, lots of confusion, still on-going. The moral of this story is - if I were you, I would let ADP tell you how to do it. They know what they need, they know their systems, you know what you've got. There IS a cost associated with them managing it, but I think it's worth it. Dale Gindlesperger IT Manager/Special Projects Leader Fleetwood Folding Trailers, Inc. 258 Beacon Street Somerset, PA 15501
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