RE: Converting Open PO Receipts

["Kevin Fox" <kdfox@xxxxxxxxxxxxxx>]

Doug,

This is a very tricky area of conversion.  I've found that the best method
is manual reentry of PO's.

Here is the problem.  If you've converted PO's already, did you convert ONLY
the UNRECEIVED balances of the line items?  If not, you will now have to
write custom code to identify from your non-MAPICS system all receipt
transactions that apply ONLY to the PO's you've converted.

You will also have issues with the offline files as they are not designed
for inventory transaction activity, but really for the master files.

If you have PM&C you can write directly to the TRDTA file.

As for the accounting issues, this is not a problem.  Just write a
"temporary" GL interface rule with a higher priority than you "standard"
rules and debit and credit (charge / offset & variance) the same GL Units
and Natures.  This will serve two purposes, First: It will not impact the
balance of the GL accounts.  Second: It will provide an audit trail to
ensure all transactions were executed.

Hope this helps.

Kevin Fox
kdfox@xxxxxxxxxxxxx

-----Original Message-----
From: Morrison, Doug [mailto:dmorrison@xxxxxxxxxxxxxx] 
Sent: Tuesday, July 13, 2004 4:44 AM
To: MAPICS-L@xxxxxxxxxxxx
Subject: Converting Open PO Receipts

We are running MAPICS XAR6 with IFM on an AS/400.  We recently acquired
a company who was not running MAPICS.  We have most of the data
conversions complete from their old system to ours and all has gone
well.  The area we are looking at now is open PO receipts.  These are
material receipts that were done in the old system but not
vouchered/invoiced in the old system.  We need to bring these receipts
into MAPICS, without affecting inventory or GL, so that when we receive
the invoice, AP will be able to do the three way match.  We have already
converted the PO's.  Any suggestions or direction would be appreciated.

 

Thanks in advance for your help.

Doug Morrison

Simonds International Corp