Re: Can Outside Processing be tracked in Mapics?

You described (very well) the "book" methhod of tracking outside operations
using PC&C. Bob Tenny has a point, too, in that you really need the PO to
handle the payment and accounting for the cost of the service. The PO
alone, however (without the MO) doesn't reflect the costs accurately in PDM
cost roll-up or help you in planning. You're also right that there's a lot
of transactions involved, especially in the separate warehouse scenario.

Without a separate warehouse, the transactions should be IP planned issue
of the unprocessed items to the MO, possibly an operation transaction in
PCC to show that the items have shipped to the vendor, another PCC
operation charge to show them coming back, then the RM to close the MO and
received the processed items to stock. Note that the unprocessed item and
the processed item have different item numbers so you can tell them apart.
The PO should be for the service, not the item, because the PO receipt
would double count the quantity (with the RM). You can use a misc item or
service item on the PO that requires no receipt transaction.

You can write a QUERY to track the items outstanding at service providers.
Look for the outside operation in MOROUT according to status (that's why
you want to do the first PCC transaction when you ship it out). If there is
more than one service provider, you can set up separate work centers for each.

Hope this helps.

Dave Turbide
dave@daveturbide.com
www.daveturbide.com



From: "Bob Tenney" <bobtenney@earthlink.net>
To: <mapics-l@midrange.com>
Subject: Re: Can Outside Processing be tracked in Mapics?
Date: Tue, 3 Sep 2002 19:21:36 -0400
Reply-To: mapics-l@midrange.com
Al, you might want to consider using the Purchasing application to track
items sent to vendors for Outside Operations. Purchase orders are designed
to manage dealings with vendors and are better suited to this task than
manufacturing orders. Also, you probably need a PO to pay the vendor's
invoice in any case and you can have AP generate transactions for the actual
cost and send them to PC&C.
Bob Tenney
bob@tenneypubs.com
Bob Tenney Solutions, LLC
MAPICS - FRx - Crystal Reports
----- Original Message -----
From: "Al Gershen" <aldg1@charter.net>
To: "ECS: MAPICS Mailing List" <mapics-l@midrange.com>
Cc: "Gershen, Al" <aldg1@charter.net>
Sent: Tuesday, September 03, 2002 5:15 PM
Subject: Can Outside Processing be tracked in Mapics?

> Environment: Mapics DB/Y2K (Mod 4) with IM, PDM and PC&C
>
> Hi Mapics ML:
>
> How do you track your Outside Processing in Mapics?
>
> Under our system, we issue an IS (Miscellaneous Issue)
> Inventory Transaction to move the Inventory Item from the
> main Warehouse to a Manufacturing Order (using a special
> numbering sequence for MOs of this nature). The MO is
> used to track the actual costs for Outside Processing.
>
> When the Inventory Item comes back from Outside
> Processing, it's inspected and the Manufacturing Order is
> closed resulting in a RM (Production Receipt) Inventory
> Transaction to move the Inventory Item back to the main
> Warehouse.
>
> All of these transactions occur within the main Warehouse
> so I don't believe that there's a way within Mapics to
> track the Inventory Items that are out at Outside
> Processing.
>
> Our Production Clerk has to run a Query/400 report that
> summarizes the open MOs related to Outside Processing to
> get real time information about the status of this
> activity.
>
> I thought about setting up a dedicated Warehouse for
> Outside Processing:
>
> Under this plan, an IW (Interwarehouse Issue) Inventory
> Transaction would move the Inventory Item out of the main
> Warehouse. A RW (Interwarehouse Receipt) would receive
> the Inventory Item into the new Warehouse.
>
> The IS (Miscellaneous Issue) Inventory Transaction to move
> the Inventory Item to a Manufacturing Order would be
> recorded out of the new Warehouse.
>
> When the Inventory Item comes back from Outside
> Processing, its inspected and the Manufacturing Order is
> closed resulting in a RM (Production Receipt) Inventory
> Transaction to move the Inventory Item back to the new
> Warehouse.
>
> Another IW would move the Inventory Item out of the new
> Warehouse and
> a RM would record the receipt of the Inventory Item into
> the main Warehouse.
>
> When I look at this plan, it seems to require to many
> "Inventory Transactions" which results in a labor
> intensive bookkeeping process.
>
> What do you do in your shop to track Outside Processing?
> Are there simpler ways to handle Outside Processing and
> are youe able to have Mapics track this activity?
>
> I look forward to your comments on this matter.
>
> Regards,
> Al Gershen
> Grants Pass, OR
> aldg1@charter.net

Dave Turbide, CFPIM, CMfgE, CIRM
Market Analysis and Communication
883 Ocean Blvd
Hampton, NH 03842
phone(603) 926-1435
fax (603) 926-0862
www.daveturbide.com