RE: IFM, Automated Cash Receipts and Taxes -- MAPICS-L

Gail, The complimentary invoicing allows you to select a previously issued invoice and change quantities shipped, prices, special charges (e.g. shipping), tax parameters (e.g. tax suffix). It then calculates the revised invoice amounts on the new info and issues a NET invoice for the difference -- including taxes. The main advantage is that you get a net a net invoice without doing any mental arithmetic.

If you want to discuss this, I can be reached at 404-373-5669 tomorrow.

----- Original Message -----

From:

To: MAPICS-L@midrange.com

Sent: 01/20/01 5:39:49 PM

Subject: RE: IFM, Automated Cash Receipts and Taxes

Hi Bob, Can you tell me more about COM Complimentary Invoicing.  I don't know

anyone who is using this.  Can it be used for crediting shipping charges?  Is is

simpler than doing a regular credit memo?

Gail Crane

"Bob Tenney" <bobtenney@earthlink.net> on 01/18/2001 12:44:06 AM

Please respond to MAPICS-L@midrange.com

To:   MAPICS-L@midrange.com

cc:    (bcc: Gail L Crane/Johanson/JMC)

Subject:  RE: IFM, Automated Cash Receipts and Taxes

The best way to handle this situation is to process the cash receipt

against the customer's invoices. When the customer deducts the tax this will

leave a debit balance against the invoice.

Next resolve the tax problem. If the customer is tax exempt, change the

customer's tax suffix. Then use the COM Complimentary Invoice menu option

to generate a credit memo for the tax. When this is done, you can allocate

the credit memo against the original invoice to close it out.

One last point. All of this would be unnecessary if someone set up the tax

suffix correctly for the customer or entered an override at order entry

time.

Bob Tenney

Bob Tenney Solutions, LLC

New Telephone - 404-373-5669

New E-mail - bobtenney@earthlink.net  or tenneypubs.com  for book orders

----- Original Message -----

From: Bolton,

Jonathan [F-R/Hatfield-PA]

To: mapics-L@midrange.com

Sent: 01/17/01 7:03:49 PM

Subject: IFM, Automated Cash Receipts and

Taxes

We are an IFM shop and would like to implement automated lockbox

receipt

processing.  I have successfully sent data into IFM via the Cash

Receipt

file (YAGRREP) but the process is not viewed by the users as a

timesaver

because of sales tax issues.  We are confronted with a

significant number of

tax deductions because customers do not tell us up front that they

are

exempt.  Correcting this once the receipt is in IFM does take

longer than if

our people do the whole job themselves.  Does anyone have any

experience

with trying to automate the creation of transactions based on the

detection

of a short payment?

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+---

Bob Tenney

Bob Tenney Solutions, LLC

404-373-5669

Bob Tenney

Bob Tenney Solutions, LLC

404-373-5669