Re: Closing PO's

Lance:

As additional information, if you have MXA R4, when a line item is received
complete, MAPICS will show the line item closed.  To close the purchase
order, there is an option on the close and purge purchase order to close the
purchase order.  So in MAPICS there can be three closed on the PO, the line
item receipt, the invoice for the line item and the PO itself.

If you are using the MAPICS debit memo function this may impact the closing
procedure on the PO if your have set the resupply flag to "YES".

Hope this is helpful.

Mike Dreimiller

-----Original Message-----
From: Shaw, David <dshaw@spartan.com>
To: 'MAPICS-L@midrange.com' <MAPICS-L@midrange.com>
Date: Friday, February 25, 2000 4:42 PM
Subject: RE: Closing PO's


>Lance,
>
>If you're using IFM, this may not apply, but if you're using the legacy
>Accounting Management AP, this is likely your problem: When your AP group
enters
>an invoice, there's a flag that they set to either P for partial or C for
>complete to indicate whether the invoice covers everything or not.  The
default
>is C.  If the invoice is processed with the C and the quantities are such
that
>MAPICS thinks the order is fully received, then the order gets set to a
closed
>status, magically and nearly invisibly.  There can be a bit of human nature
>involved here - I've had clerks tell me that they KNOW they changed the C
to a P
>while I was looking at the database journal entry that clearly showed that
they
>hadn't.  "There must be a bug in the MAPICS program, even if neither you
nor
>MAPICS Support can duplicate it."  OY!  We ended up modifying the default
to P -
>and still had the problem from time to time.
>
>IMO, MAPICS should have altered this process years ago to make it more
>straightforward and less error prone, but they didn't listen to me then and
>probably wouldn't now.
>
>Dave Shaw
>Spartan International, Inc.
>Spartanburg, SC
>
>> -----Original Message-----
>> From: Lance Mason [mailto:lance@mgelectronic.com]
>
>>
>> Question for the list -- I am new to working with Mapics XA and have a
>> question about closing PO's.  I would like to know if anybody
>> can tell me
>> what closes a PO??  We are having a problem with AP trying to
>> post invoices
>> to a closed PO or Purchasing trying to make changes to a
>> closed PO.  Both
>> say they are not the ones closing the PO's - so I would like
>> to know what
>> actually marks a PO as closed and moves it to history ??
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