You can control who can see and use a group if you set the Readers field in
the group properties to include all servers, admins and the users who can
use it. No one else will be able to see the group and, if they send mail
to it because they remember the name or by using Reply, the mail will fail
and they will get a non-delivery report.

This technique may help you with your problem.

Many thanks


Brian


BRIAN L SEXTON
Senior Lotus Engineer CSCi EMEA Lotus Collaborative Services
CSC


GOS | +44 (0)1252 535372 | bsexton3@xxxxxxx | www.csc.com


CSC • This is a PRIVATE message. If you are not the intended recipient,
please delete without copying and kindly advise us by e-mail of the mistake
in delivery. NOTE: Regardless of content, this e-mail shall not operate to
bind CSC to any order or other contract unless pursuant to explicit written
agreement or government initiative expressly permitting the use of e-mail
for such purpose

CSC Computer Sciences Limited • Registered Office: Royal Pavilion,
Wellesley Road, Aldershot, Hampshire, GU11 1PZ, UK • Registered in England
No: 0963578



From: domino400-request@xxxxxxxxxxxx

To: domino400@xxxxxxxxxxxx

Date: 14/11/2008 19:39

Subject: Domino400 Digest, Vol 6, Issue 153






Send Domino400 mailing list submissions to
domino400@xxxxxxxxxxxx

To subscribe or unsubscribe via the World Wide Web, visit
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or, via email, send a message with subject or body 'help' to
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You can reach the person managing the list at
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When replying, please edit your Subject line so it is more specific
than "Re: Contents of Domino400 digest..."
Today's Topics:

1. Do Not Reply account (rob@xxxxxxxxx)
2. Re: Do Not Reply account (aj.mccartan@xxxxxxxxxxx)
3. Re: Do Not Reply account (Walter Scanlan)
4. Re: Do Not Reply account (rob@xxxxxxxxx)
5. Re: Do Not Reply account (rob@xxxxxxxxx)
6. Re: Do Not Reply account (Kenneth D Gaskill)
7. Re: Do Not Reply account (rob@xxxxxxxxx)
8. Re: Do Not Reply account (rob@xxxxxxxxx)


----- Message from rob@xxxxxxxxx on Fri, 14 Nov 2008 13:28:06 -0500 -----

To: domino400@xxxxxxxxxxxx

Subject: Do Not Reply account



We've secured the "All Users" group in Notes so that people stop sending
email to all users. Other than LocalDomainAdmins and LocalDomainServers
there are 1 or 2 secretaries that can access that account. The problem
is, despite admonitions to NOT reply to that email people continue to do
so. Here's a scenario:
CEO wants to send a message out to All Users. Has secretary sends out the
email (because even he has no authority to that group). Part of the email
says "if you have any questions contact ...". StupidUser replies back to
the secretary.

Can I register a user that can send out email but not receive? Or uses an
invalid address? Like, if you send an email to dinglefritzATdekkoDotCom
you would get a reply back that there was no such user. Can I do
something like that internally in Notes?

I tried setting up a special user. Secretary will have to "switch id" to
this user. Default signature says something like:
"Do not reply to this message. The original message should have a contact
person if you have any questions. Replies to this email account will be
analyzed to see if the sender needs to attend remedial reading classes."

If you think that's harsh - you ought to see the out of office message.

I'm hoping that this doesn't result in one of those late Friday afternoon
meetings with my boss.

Rob Berendt
--
Group Dekko Services, LLC
Dept 01.073
Dock 108
6928N 400E
Kendallville, IN 46755
http://www.dekko.com




----- Message from aj.mccartan@xxxxxxxxxxx on Fri, 14 Nov 2008 11:33:41
-0700 -----

To: Lotus Domino on the iSeries / AS400
<domino400@xxxxxxxxxxxx>

Subject: Re: Do Not Reply account



Right click on the group in the NAB, Find document properties, click on
the access tab (the key) Modify who can access (read) the group document
limiting it to authorized users.
This works quite well. Any one sending to the group geta a you are not
authorized to read -error




rob@xxxxxxxxx
Sent by: domino400-bounces+aj.mccartan=phoenix.gov@xxxxxxxxxxxx
11/14/2008 11:28 AM
Please respond to
Lotus Domino on the iSeries / AS400 <domino400@xxxxxxxxxxxx>


To
domino400@xxxxxxxxxxxx
cc

Subject
Do Not Reply account






We've secured the "All Users" group in Notes so that people stop sending
email to all users. Other than LocalDomainAdmins and LocalDomainServers
there are 1 or 2 secretaries that can access that account. The problem
is, despite admonitions to NOT reply to that email people continue to do
so. Here's a scenario:
CEO wants to send a message out to All Users. Has secretary sends out the

email (because even he has no authority to that group). Part of the email

says "if you have any questions contact ...". StupidUser replies back to
the secretary.

Can I register a user that can send out email but not receive? Or uses an

invalid address? Like, if you send an email to dinglefritzATdekkoDotCom
you would get a reply back that there was no such user. Can I do
something like that internally in Notes?

I tried setting up a special user. Secretary will have to "switch id" to
this user. Default signature says something like:
"Do not reply to this message. The original message should have a contact

person if you have any questions. Replies to this email account will be
analyzed to see if the sender needs to attend remedial reading classes."

If you think that's harsh - you ought to see the out of office message.

I'm hoping that this doesn't result in one of those late Friday afternoon
meetings with my boss.

Rob Berendt
--
Group Dekko Services, LLC
Dept 01.073
Dock 108
6928N 400E
Kendallville, IN 46755
http://www.dekko.com

_______________________________________________
This is the Lotus Domino on the iSeries / AS400 (Domino400) mailing list
To post a message email: Domino400@xxxxxxxxxxxx
To subscribe, unsubscribe, or change list options,
visit: http://lists.midrange.com/mailman/listinfo/domino400
or email: Domino400-request@xxxxxxxxxxxx
Before posting, please take a moment to review the archives
at http://archive.midrange.com/domino400..






----- Message from Walter Scanlan <wscanlan@xxxxxxxxxx> on Fri, 14 Nov 2008
12:47:03 -0600 -----

To: Lotus Domino on the iSeries / AS400 <domino400@xxxxxxxxxxxx>

cc: domino400-bounces+wscanlan=us.ibm.com@xxxxxxxxxxxx, Lotus Domino on the iSeries / AS400
<domino400@xxxxxxxxxxxx>

Subject: Re: Do Not Reply account



Rob,
There are a couple of ways of handling this, but this is what I
have done in the past.


Create a mail in database for the "dead" address (what you DON't want to
receive mail from).

Create a form based on Memo from the mailX.ntf.

Modify the FROM field (current a computed formula), I suggested an address
lookup,
which would be copied from the To field on the same form.

Now the user can define who the message is SENT from.
The user doesn't need to switch IDs and there is a database which anyone
(you give) can send from.


Next: If you don't want replies from the message ever, (make the user
read your message and type a new memo)
Make the FROM field NULL. in the form.

Now a user attempting to reply will be warned that there is no recipient
in the to field.

Enjoy.



Walter Scanlan
Senior Software Engineer
WPLC products for IBM i for Power Systems including AS/400, iSeries and
System i
507-286-6088
Cell: 507-990-4539
wscanlan@xxxxxxxxxx




----- Message from rob@xxxxxxxxx on Fri, 14 Nov 2008 13:54:36 -0500 -----

To: Lotus Domino on the iSeries / AS400
<domino400@xxxxxxxxxxxx>

Subject: Re: Do Not Reply account



Thank you. I'll check this out with some developers. How to address
upgrades from mail7 to mail8, etc.

Rob Berendt
--
Group Dekko Services, LLC
Dept 01.073
Dock 108
6928N 400E
Kendallville, IN 46755
http://www.dekko.com





From:
Walter Scanlan <wscanlan@xxxxxxxxxx>
To:
Lotus Domino on the iSeries / AS400 <domino400@xxxxxxxxxxxx>
Cc:
domino400-bounces+wscanlan=us.ibm.com@xxxxxxxxxxxx, Lotus Domino on the
iSeries / AS400 <domino400@xxxxxxxxxxxx>
Date:
11/14/2008 01:48 PM
Subject:
Re: Do Not Reply account
Sent by:
domino400-bounces+rob=dekko.com@xxxxxxxxxxxx



Rob,
There are a couple of ways of handling this, but this is what I
have done in the past.


Create a mail in database for the "dead" address (what you DON't want to
receive mail from).

Create a form based on Memo from the mailX.ntf.

Modify the FROM field (current a computed formula), I suggested an address

lookup,
which would be copied from the To field on the same form.

Now the user can define who the message is SENT from.
The user doesn't need to switch IDs and there is a database which anyone
(you give) can send from.


Next: If you don't want replies from the message ever, (make the user
read your message and type a new memo)
Make the FROM field NULL. in the form.

Now a user attempting to reply will be warned that there is no recipient
in the to field.

Enjoy.



Walter Scanlan
Senior Software Engineer
WPLC products for IBM i for Power Systems including AS/400, iSeries and
System i
507-286-6088
Cell: 507-990-4539
wscanlan@xxxxxxxxxx

_______________________________________________
This is the Lotus Domino on the iSeries / AS400 (Domino400) mailing list
To post a message email: Domino400@xxxxxxxxxxxx
To subscribe, unsubscribe, or change list options,
visit: http://lists.midrange.com/mailman/listinfo/domino400
or email: Domino400-request@xxxxxxxxxxxx
Before posting, please take a moment to review the archives
at http://archive.midrange.com/domino400..






----- Message from rob@xxxxxxxxx on Fri, 14 Nov 2008 13:57:27 -0500 -----

To: Lotus Domino on the iSeries / AS400
<domino400@xxxxxxxxxxxx>

Subject: Re: Do Not Reply account



That works on sending a new message. However on the reply to something
else happens. It says you cannot find the address and suggests an
alternative one. If you click on Send Anyway instead of selecting the
suggested alternative it replies back to the person who sent the message.

Actually I should have tried this in the first place. While it doesn't
stop replies (when answered with Send Anyway) it is how we secured the
group All Users in the first place.

Rob Berendt
--
Group Dekko Services, LLC
Dept 01.073
Dock 108
6928N 400E
Kendallville, IN 46755
http://www.dekko.com





From:
aj.mccartan@xxxxxxxxxxx
To:
Lotus Domino on the iSeries / AS400 <domino400@xxxxxxxxxxxx>
Date:
11/14/2008 01:34 PM
Subject:
Re: Do Not Reply account
Sent by:
domino400-bounces+rob=dekko.com@xxxxxxxxxxxx



Right click on the group in the NAB, Find document properties, click on
the access tab (the key) Modify who can access (read) the group document
limiting it to authorized users.
This works quite well. Any one sending to the group geta a you are not
authorized to read -error




rob@xxxxxxxxx
Sent by: domino400-bounces+aj.mccartan=phoenix.gov@xxxxxxxxxxxx
11/14/2008 11:28 AM
Please respond to
Lotus Domino on the iSeries / AS400 <domino400@xxxxxxxxxxxx>


To
domino400@xxxxxxxxxxxx
cc

Subject
Do Not Reply account






We've secured the "All Users" group in Notes so that people stop sending
email to all users. Other than LocalDomainAdmins and LocalDomainServers
there are 1 or 2 secretaries that can access that account. The problem
is, despite admonitions to NOT reply to that email people continue to do
so. Here's a scenario:
CEO wants to send a message out to All Users. Has secretary sends out the


email (because even he has no authority to that group). Part of the email


says "if you have any questions contact ...". StupidUser replies back to
the secretary.

Can I register a user that can send out email but not receive? Or uses an


invalid address? Like, if you send an email to dinglefritzATdekkoDotCom
you would get a reply back that there was no such user. Can I do
something like that internally in Notes?

I tried setting up a special user. Secretary will have to "switch id" to
this user. Default signature says something like:
"Do not reply to this message. The original message should have a contact


person if you have any questions. Replies to this email account will be
analyzed to see if the sender needs to attend remedial reading classes."

If you think that's harsh - you ought to see the out of office message.

I'm hoping that this doesn't result in one of those late Friday afternoon
meetings with my boss.

Rob Berendt
--
Group Dekko Services, LLC
Dept 01.073
Dock 108
6928N 400E
Kendallville, IN 46755
http://www.dekko.com

_______________________________________________
This is the Lotus Domino on the iSeries / AS400 (Domino400) mailing list
To post a message email: Domino400@xxxxxxxxxxxx
To subscribe, unsubscribe, or change list options,
visit: http://lists.midrange.com/mailman/listinfo/domino400
or email: Domino400-request@xxxxxxxxxxxx
Before posting, please take a moment to review the archives
at http://archive.midrange.com/domino400..



_______________________________________________
This is the Lotus Domino on the iSeries / AS400 (Domino400) mailing list
To post a message email: Domino400@xxxxxxxxxxxx
To subscribe, unsubscribe, or change list options,
visit: http://lists.midrange.com/mailman/listinfo/domino400
or email: Domino400-request@xxxxxxxxxxxx
Before posting, please take a moment to review the archives
at http://archive.midrange.com/domino400..






----- Message from Kenneth D Gaskill <kgaskill@xxxxxxx> on Fri, 14 Nov 2008
12:55:02 -0600 -----

To: Lotus Domino on the iSeries / AS400
<domino400@xxxxxxxxxxxx>

Subject: Re: Do Not Reply account



Rob,

You could have the secretary go to Delivery Options in the memo, then to
the Advanced tab and specify the address where the replies should go.

KEN GASKILL
Lotus Domino Engineer
CSC

GOS | mobile: 580.382.1064 | email: kgaskill@xxxxxxx | www.csc.com

This is a PRIVATE message. If you are not the intended recipient, please
delete without copying and kindly advise us by e-mail of the mistake in
delivery.
NOTE: Regardless of content, this e-mail shall not operate to bind CSC to
any order or other contract unless pursuant to explicit written agreement
or government initiative expressly permitting the use of e-mail for such
purpose.



----- Message from rob@xxxxxxxxx on Fri, 14 Nov 2008 14:18:00 -0500 -----

To: Lotus Domino on the iSeries / AS400
<domino400@xxxxxxxxxxxx>

Subject: Re: Do Not Reply account



Interesting, that might work.

Rob Berendt
--
Group Dekko Services, LLC
Dept 01.073
Dock 108
6928N 400E
Kendallville, IN 46755
http://www.dekko.com





From:
Kenneth D Gaskill <kgaskill@xxxxxxx>
To:
Lotus Domino on the iSeries / AS400 <domino400@xxxxxxxxxxxx>
Date:
11/14/2008 02:02 PM
Subject:
Re: Do Not Reply account
Sent by:
domino400-bounces+rob=dekko.com@xxxxxxxxxxxx



Rob,

You could have the secretary go to Delivery Options in the memo, then to
the Advanced tab and specify the address where the replies should go.

KEN GASKILL
Lotus Domino Engineer
CSC

GOS | mobile: 580.382.1064 | email: kgaskill@xxxxxxx | www.csc.com

This is a PRIVATE message. If you are not the intended recipient, please
delete without copying and kindly advise us by e-mail of the mistake in
delivery.
NOTE: Regardless of content, this e-mail shall not operate to bind CSC to
any order or other contract unless pursuant to explicit written agreement
or government initiative expressly permitting the use of e-mail for such
purpose.
_______________________________________________
This is the Lotus Domino on the iSeries / AS400 (Domino400) mailing list
To post a message email: Domino400@xxxxxxxxxxxx
To subscribe, unsubscribe, or change list options,
visit: http://lists.midrange.com/mailman/listinfo/domino400
or email: Domino400-request@xxxxxxxxxxxx
Before posting, please take a moment to review the archives
at http://archive.midrange.com/domino400..






----- Message from rob@xxxxxxxxx on Fri, 14 Nov 2008 14:40:07 -0500 -----

To: Lotus Domino on the iSeries / AS400
<domino400@xxxxxxxxxxxx>

Subject: Re: Do Not Reply account



Actually, she prefers that over the "dummy" account. That way, if someone
does have a valid reply then someone will process it in a timely fashion.
<snip>
You could have the secretary go to Delivery Options in the memo, then to
the Advanced tab and specify the address where the replies should go.
</snip>

That was the same area that allowed her to not get the "Out of Office"
replies on these mass communications. So she's digging it.

Thanks again.

Rob Berendt
--
Group Dekko Services, LLC
Dept 01.073
Dock 108
6928N 400E
Kendallville, IN 46755
http://www.dekko.com





From:
rob@xxxxxxxxx
To:
Lotus Domino on the iSeries / AS400 <domino400@xxxxxxxxxxxx>
Date:
11/14/2008 02:19 PM
Subject:
Re: Do Not Reply account
Sent by:
domino400-bounces+rob=dekko.com@xxxxxxxxxxxx



Interesting, that might work.

Rob Berendt
--
Group Dekko Services, LLC
Dept 01.073
Dock 108
6928N 400E
Kendallville, IN 46755
http://www.dekko.com





From:
Kenneth D Gaskill <kgaskill@xxxxxxx>
To:
Lotus Domino on the iSeries / AS400 <domino400@xxxxxxxxxxxx>
Date:
11/14/2008 02:02 PM
Subject:
Re: Do Not Reply account
Sent by:
domino400-bounces+rob=dekko.com@xxxxxxxxxxxx



Rob,

You could have the secretary go to Delivery Options in the memo, then to
the Advanced tab and specify the address where the replies should go.

KEN GASKILL
Lotus Domino Engineer
CSC

GOS | mobile: 580.382.1064 | email: kgaskill@xxxxxxx | www.csc.com

This is a PRIVATE message. If you are not the intended recipient, please
delete without copying and kindly advise us by e-mail of the mistake in
delivery.
NOTE: Regardless of content, this e-mail shall not operate to bind CSC to
any order or other contract unless pursuant to explicit written agreement
or government initiative expressly permitting the use of e-mail for such
purpose.
_______________________________________________
This is the Lotus Domino on the iSeries / AS400 (Domino400) mailing list
To post a message email: Domino400@xxxxxxxxxxxx
To subscribe, unsubscribe, or change list options,
visit: http://lists.midrange.com/mailman/listinfo/domino400
or email: Domino400-request@xxxxxxxxxxxx
Before posting, please take a moment to review the archives
at http://archive.midrange.com/domino400..



_______________________________________________
This is the Lotus Domino on the iSeries / AS400 (Domino400) mailing list
To post a message email: Domino400@xxxxxxxxxxxx
To subscribe, unsubscribe, or change list options,
visit: http://lists.midrange.com/mailman/listinfo/domino400
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_______________________________________________
This is the Lotus Domino on the iSeries / AS400 (Domino400) digest list
To post a message email: Domino400@xxxxxxxxxxxx
To subscribe, unsubscribe, or change list options,
visit: http://lists.midrange.com/mailman/listinfo/domino400
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