Re: Month End

We have check lists for END-Day (Billing and General Ledger)
End-Week (Shop Order Purge, some modifications)
End-Month
Physical
Replace Standard Costs annually
End-Year for real, and General Ledger Final Close

There are some End-Fiscal steps to be taken before/after applying Physical
Inventory steps. It is all integrated. Do it in wrong sequence, and big
mess.

It is imperative that end fiscal be run at a time when we can reasonably
expect that it will be practical to keep users off the system for the
duration. In my case, that means a weekend, after mid-afternoon on
Saturday. We can vary off some connections, except the connections we
ourselves are using. If we do this from the computer room, we can end all
sub systems, then start only the sub-systems essential to end fiscal, such
as the main console, JOBQ, and PRINTERS. Then when end fiscal completed,
end all sub-systems, then restart with normal environment.

There are several habitual problem areas for us.
1. The concept of end fiscal month is understood only by accountants.
Many people work weekends, forget that this one is end-fiscal weekend, that
they are supposed to avoid certain behaviors that weekend. This happens all
the time.
2. Over-time is not encouraged, so when people not finish work at close
of day, they often finish it up next morning, but it is important to drum
into people . do not use yesterday date, use date you actually key the stuff
in, not date of when it happened. Otherwise we do End-Month good, then
Monday, someone is keying in work with Friday date, and it messes up the
prior month totals, without that becoming obvious to the accountants until
we flunk accounting audit. This usually happens when we have turn-over and a
break down in training the replacement personnel. It also happens
occasionally with some managers, doing corrections.
3. I do end fiscal via VPN from home, unless bad weather means power
outage means I must go to the office. I have keys, but they change the keys
every so often, forget to issue me the new set, and no one is home when I
phone management in middle of EOM weekend, in middle of nasty weather,
needing access to the building. This has happened several times.

Al Mac (WOW) = Alister William Macintyre
via WOW WAY.com ISP
2012 April I had a serious PC melt down, from which I am still recovering

-----Original Message-----




From: haydnchan@xxxxxxxxxxx
To: bpcs-l@xxxxxxxxxxxx
Date: 08/31/2012 12:05 PM
Subject: [BPCS-L] Month End
Sent by: bpcs-l-bounces@xxxxxxxxxxxx



Hi,

I am doing Month end for 31 Aug, 2012. But failed. I found the log in
wrksplf INV901C ended code 20. The Job exceeded end severity.

Can anyone help? Thanks