Re: A/P error message is stumping us ...

Don:



The entry of A/P Manual Payments (ACP700) has two (2) steps.

1. Enter the Payment Amount of the Manual Payment

2. Allocate that Payment Amount to Open A/P Invoices



This 2nd step must be done to complete the A/P loop, but if the A/P Invoice
is not yet in BPCS, you can postpone performing the allocation until the
Invoice has been entered. At that point, you would perform just the
allocation of the Unallocated Payment Amount. You also have the option
during Manual Payments to create the Invoice immediately using a function
key to access ACP500 Invoice Entry.



The error message that you received indicates that there is a difference
between the Payment Amount to be allocated to the specific Invoice and the
unallocated amount remaining on that Invoice. You are trying to allocate
more than what is unallocated.



I suggest that you verify in A/P Payments Inquiry for the check the
remaining amount in the "Alloc to Inv". This is the amount of the Payment
that remains to be applied to Invoices. Then, in A/P Invoice Inquiry, check
the Amount Remaining for the Invoice to which you would like to apply the
Manual Payment. You should see from these values why you are receiving this
error message.



If you have any questions, please feel free to contact me offline.



Thanks.



Les Mittman

BPCS Consultant with over 20 years experience.

847-858-5235



-----Original Message-----
From: bpcs-l-bounces+lmittman=sbcglobal.net@xxxxxxxxxxxx
[mailto:bpcs-l-bounces+lmittman=sbcglobal.net@xxxxxxxxxxxx] On Behalf Of Don
Cavaiani
Sent: Thursday, January 28, 2010 10:29 AM
To: bpcs-l@xxxxxxxxxxxx
Subject: [BPCS-L] A/P error message is stumping us ...



We are on 405cd, and have never had trouble with ACP module, program ACP700
- Manual Checks.



Yet, today we have STRANGELY come up against this error massage, and have NO
idea why ???

----------------------------------------------------------------------------
-------------------------------------

Amount entered can not be > amount to allocate.



Message ID . . . . . . : UMG0376


Date sent . . . . . . : 01/28/10 Time sent . . . . . . : 10:21:59





Message . . . . : Amount entered can not be > amount to allocate.





The allocate to pay amount will make the amount entered greater than the


amount to allocate. This is not acceptable. Enter any credits first, then


debits.

----------------------------------------------------------------------------
-----------------------------------



This one really has us stumped ??



TIA,






Don F. Cavaiani

IT Manager

Amerequip Corp.

920-894-7063



"It's amazing what you can accomplish if you don't care who gets the
credit." Harry S. Truman