Re: A/P Credit

Al:

If I recall correctly for V4.05CD, BPCS wants to post the A/P Void Payment 
using the original Check Date rather than the Current Date.  As a result, the 
problem as you mention is that it will create the reversing J/E to the prior 
Closed Period.  One option is to open the Closed Period so that the journal can 
be accepted and then you have someone post a pair of manual journal entries.  
The first J/E would reverse the void payment journal in the Closed Period.  The 
second journal would post those values into the Current Period.  You will then 
need to post the journals and then close the Period again in the Period Master. 
 

That is, your desire is to have the Void Payment post into the Current Period.  
So, you accomplish the desired results by manually "moving" the journal from 
the prior Period to the current Period.  This procedure will provide a clear 
trail of what was done.  Some of my clients have modified the Void Payment 
function to create the J/E's in the Current Period.

Another option could be to open the Closed Period so that the Void Payment can 
be entered.  But, before running the Journal Posting process, you manually 
change the data on created journal records in the GJW file to reflect the 
Current Period.  Then, you post to G/L.  While this process would work, I 
actually prefer my previous suggestion because it does not require data to be 
manually changed.

Les Mittman
BPCS Consultant
Office    847-459-5763



----- Original Message ----- 
From: "Al Mac" <macwheel99@xxxxxxxxxxx>
To: "BPCS_L discussion" <bpcs-l@xxxxxxxxxxxx>
Sent: Friday, April 28, 2006 1:47 AM
Subject: [BPCS-L] A/P Credit


> Our accounting lady asked me a question I did not know the answer to.
> 
> In late March we wrote a check to a customer for about $ 5,700.
> The Purchasing Manager told the Assistant Comptroller not to mail it 
> because a credit was expected imminent, which turned out to be for $ 4,500.
> Since then they have also sent us an invoice for $ 1,500, so they really 
> owe us $ 3,000 so instead of sending the check for $ 5,700 we should void 
> it and cut a new check for $ 2,200.
> 
> BPCS won't let her do this because we have closed March 2006 fiscal 
> period.  I said, reopen March, and take care of this, then rerun totals for 
> March fiscal.  She says she not want to do that.  She wants to know if 
> there is any other way to kill the $ 5,700 check without reopening fiscal 
> March.  Well I can delete stuff, causing BPCS to get out of balance, but is 
> there any other alternative?
> 
> Payable corrections is not one of my strong suits.
> Oh, we are 405 CD, and I am virtually certain we have not modified A/P.
> 
> -
> Al Macintyre
> http://en.wikipedia.org/wiki/User:AlMac
> 
> BPCS/400 Computer Janitor ... see
> http://radio.weblogs.com/0107846/stories/2002/11/08/bpcsDocSources.html
> 
> 
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