Re: A/P Credit

Voiding a Payment
Program ACP700 F21=Void
Auto or Manual cheques can be Voided in ACP700. When voided the invoices 
re-appear on the Vendor's A/C and a journal is created which reverses the 
original entry. In ACP700 Screen 01 Total Payments field should be entered 
as a negative. The Payment Date field defaults to the current date. This 
should not be changed to as to ensure that the reversal journal is posted 
to the current period.


Regards,
Vincent







Al Mac <macwheel99@xxxxxxxxxxx>
Sent by: bpcs-l-bounces+vincent.byrne=novartis.com@xxxxxxxxxxxx
28/04/2006 07:47
Please respond to "SSA's BPCS ERP System"

 
        To:     "BPCS_L discussion" <bpcs-l@xxxxxxxxxxxx>
        cc:     (bcc: Vincent Byrne/AH/Novartis)
        Subject:        [BPCS-L] A/P Credit


Our accounting lady asked me a question I did not know the answer to.

In late March we wrote a check to a customer for about $ 5,700.
The Purchasing Manager told the Assistant Comptroller not to mail it 
because a credit was expected imminent, which turned out to be for $ 
4,500.
Since then they have also sent us an invoice for $ 1,500, so they really 
owe us $ 3,000 so instead of sending the check for $ 5,700 we should void 
it and cut a new check for $ 2,200.

BPCS won't let her do this because we have closed March 2006 fiscal 
period.  I said, reopen March, and take care of this, then rerun totals 
for 
March fiscal.  She says she not want to do that.  She wants to know if 
there is any other way to kill the $ 5,700 check without reopening fiscal 
March.  Well I can delete stuff, causing BPCS to get out of balance, but 
is 
there any other alternative?

Payable corrections is not one of my strong suits.
Oh, we are 405 CD, and I am virtually certain we have not modified A/P.

-
Al Macintyre
http://en.wikipedia.org/wiki/User:AlMac

BPCS/400 Computer Janitor ... see
http://radio.weblogs.com/0107846/stories/2002/11/08/bpcsDocSources.html