Re: Validating or system calibration

Some large companies, like Proctor & Gamble, develop their own metrics for 
what they consider to be Good Manufacturing Practices (GMPs) and will 
conduct audits with their suppliers to ensure that they adhere to them. I 
worked with a company that was/is a supplier to P&G and they were required 
to conduct an annual audit (including the support software) and were 
required to score above 92% compliance or they could lose part or all of 
their contracts with P&G. The criteria used for the BPCS audit was that 
any process that affected or touched the product during manufacture had to 
have a written procedure (usually supported with screen scrapes) and must 
be audited by the "owner" of that process, with a sign-off sheet 
validating each step. The scope started with MRP planning (to validate 
purchase and shop order quantities and timing) and included Purchasing, 
Shop Floor Control, QMS (if being used), Receiving and Shipping. Sometimes 
Month End Processing procedures were included, but not always. You should 
contact your plant manager and find out exactly what the requirements are, 
because different companies may be using different levels of validation. I 
hope this helps.

Frederick C. Davy, CPIM, PMP
Business Systems Analyst
Interface Solution, Inc.
Phone: (315) 592-8101
Fax: (315) 592-8481
e-mail: fcdavy@xxxxxxxxxxxx




Al Mac <macwheel99@xxxxxxxxxxx> 
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04/13/2006 06:57 AM
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Subject
Re: [BPCS-L] Validating or system calibration






What to the letters GMP stand for?

It may be helpful for you to consider sub-topic:
In a later e-mail, if this is deemed on-topic for BPCS, I may share 
ANOTHER 
related sub-topic for consider.

* Dirty Data ... for any ERP to work well, you have to have certain very 
high percentages of accuracy with inventory, factory work reporting, 
engineering etc.  To the extent that you tolerate errors in BOM, scrap 
reporting, inventory inaccuracies, lead time violations, etc. this is like 

sabotage for your ERP system.  It can be important for a company to have a 

sense of how accurate your data is, then based on your findings prioritize 

what to fix.

So for example, we have conducted what we call ITEM AUDITS.  A small 
number 
of items of different types, classes, complexities, are selected.  The 
engineering is carefully examined.  Is this 100% correct?  If not, it is 
fixed, and the audit shows that it had to be fixed, and also what the 
implications were ... had this sabotaged our inventory accuracy? (BOM not 
right).  Had it sabotaged our costs (routings not right)?  We do cycle 
count ... is the on_hand bang on correct, or did we have to adjust the 
inventory?

For different kinds of things, different kinds of processes are needed to 
measure the accuracy.  Now combine the results of this audit with ERP 
education on what levels of accuracy was needed for the ERP to work right 
in the first place, and you end up with a Grade ... I not remember what 
the 
scores represented exactly, but the goal is to be an A-Class enterprise, 
and most companies fall far short of this.
:
>Dear BPCS professional
>
>
>
>Recently, I am being asked by our plant manager regarding to their GMP
>audit.  One of the finding is BPCS calibration or validation to ensure
>that system is still running well.  Does SSA have this kind of service?
>Is it true that GMP should be like that ?
>
>
>
>Thanks
>
>
>
>Kusman LIM