Re: S:no subject; Bill and hold -- BPCS-L

On an earlier version of BPCS similar to what we now have (405 CD) we had acustomer in another nation that required their shipping documents toinclude the invoice # and invoice $ total, so their government would seevalue of what comes into the nation and $ leaving the nation ... theytrusted a particular system other than how BPCS works.

In BPCS we get the shipping documents showing what got shipped, and thisgenerates update to inventory (B transaction) and creates BBL record whichis input to the Billing, so at time of shipping, we do not yet know theinvoice #, but we can calculate the $ in advance.

Initially we were writing the invoice # on the shipping documents after thefact but this was not satisfactory. They wanted it printed on thedocuments. Surely they know that in the modern computer era people can geta document image, change it like in word processing, print it with thechanges, but we did not go that route.


Our choices were:

Stop shipments, get everyone off customer orders, do all billing for priorshipments today, now we know what the next invoice # will be, put that inthe notes for this foreign shipment, calculate what the $ total will be, dothat shipment, do the billing on it, verify the $ & void everything if wemessed up, let people back on customer orders, resume normaloperations. This was not acceptable disruption approach.

Use Post Ship Billing to create an invoice on that shipment which has notyet actually been made. This gives us invoice # and $ total, which we putin the notes of that shipment. Then we go into BBL file via back door likeDFU and delete the BBL record which was created by the shipment. This wasmy favorite since it was the easiest to do and least hassle. I recognizeit is not GAAP, and not compliant with any standards I know.

Do a modification of shipping software ... that customer # is to use thenext invoice #, and update the next invoice #, and put that into thedelivery ticket # field, and stop to ask the user to key in the $ total ofthe invoice, which has not yet been created ... accounting does the math onthis manually ... then the invoice program has also been modified tosubstitute the delivery ticket # for the invoice # for that customer #. Iam not too keen on modifications that do different things with differentcustomer #s, too easy to lose track of what the rules are.

We would not be able to do the latter on our current version of BPCSbecause we do not have AS/Set.

----- Original Message -----
From: "dbchambers" <dbchambers@xxxxxxxxxxxxx>
Subject: [BPCS-L] (no subject)


> On version 6.0x.
>
> 1. Have a business model that requires bill and hold.
>
> 2.  Another feature of the business is the requirement to keep
track
> of a customer order to stock goods and then another order to ship
> any part of the original order.   Needs to keep the original and
> releases in sync.
>
> Any vanilla BPCS ideas on this?   Or custom changes?
>
>
> Thanks
>