Yes - this has happen to us.    We change the GJH & GJD or GJW to the next 
AP###.  GO to GLD119 and add 1 to Next Number.

The control is when do you run GLD540.   INV920 is not the problem.    We 
do the update on second shift when AP and AR are not entering.   GLD is 
all updated the next day. 

 The need for a update during the day is driven by Accounting.  If  you 
can't verify that the are not processing a AP or AR batch,  you can 
specify a journal entry range to post in GLD540. 

Roger Henady
Thorco Industries

Al Mac <macwheel99@xxxxxxxxxxx> 
Sent by:
08/28/2005 04:21 PM
Please respond to
"SSA's BPCS ERP System" <bpcs-l@xxxxxxxxxxxx>

"BPCS_L discussion" <bpcs-l@xxxxxxxxxxxx>

[BPCS-L] GL Journal Duplicate AP#### from ACP500

A 405 CDF problem:

When we run INV920 to GJW then GLD540 to GJH GJD
this process does not recognize possibility that someone might be in the 
middle of creating input to a GL batch such as AP#### from ACP500.

So what happens is the work they have done so-far is treated by GL as a 
complete batch, then when next we do INV920 followed by GLD540 and it is 
carrying the rest of their input to the same batch, GL error says this is 
duplicate batch, already exists, cannot input it.

We are aware of this risk, and have taken steps for people doing different 

aspects of BPCS to inter-communicate where they are with work that might 
conflict, but with turn-over, and people doing some tasks they never did 
before, some of this is not getting communicated, and the rate of problem 
on the increase again.  Basically, many people are experts on the 
applications they work with, but no one is an expert or Jedi Master on the 

entire spectrum of BPCS applications.

Do other companies have similar problems, and solutions?

What I would like, if doable,

some kind of report / inquiry to be run by person about to do INV920 / 
GLD540 to say "no conflict" or list "conflicts"

I not know for sure if our current mess is thanks to an incomplete ACP500 
batch when we post AP & other stuff to GL.  I was the person who did the 
INV920 then GLD540 and when I did so, no one else was signed onto BPCS 
other than some inquiries.  In other words, the ACP500 people TOLD me they 

were done, and I VERIFIED they no longer on the system , and the end of 
their day, before I ran this stuff.  I used WRKSBSJOB QINTER to make sure 
no discontinued jobs in the mix.

ACP500 is one of those applications where I not know as much as I would 
like to.  When someone entering ACP500 from menu, does each run of the 
program create a separate AP#### batch, or does ACP500 person have the 
option to "suspend" batch they working on, then add to it a later day?
If so, what file/member structure should I be looking at to see if there 
are unfinished AP batches?

Al Macintyre
BPCS/400 Computer Janitor ... see

This thread ...


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