Fwd: GL Garbage

[Alister Wm Macintyre <macwheel99@xxxxxxxxxxx>]

I don't feel like I got good answers to my original question, and now I 
have another question coming.

There's some great software available, but I don't feel it is proof 
positive there been no hanky panky.  Anyone whose security lets them change 
the rules, can change ITE so the audit trail does not go into General 
Ledger, change all kinds of stuff, then change ITE so that kind of 
transaction resumes going back in.  Likewise various audit security stuff 
can be turned off, hanky panky done, then turn the security stuff back on 
again.

> We are BPCS 405 CD on AS/400 mixed mode V5 R1
>
> BPCS does a poor job purging ancient records from many files, so we write 
> our own AS/400 clean-up software, to fill SSA gaps.  We run the BPCS reorg 
> stuff regularly.
>
> GJW has thousands of journals dated years ago.
> GJH GJD similar story.
> We also have scores with future dates (e.g. year 2010) that I believe are 
> bogus.
>
> Do I have correct understanding of the role of the files?
> GJW is starting work area ... if still there it was probably never posted
> GJH (header) and GJD (detail) is where journal entries go that BPCS trying 
> to post
> so that content is either posted or has identifiable errors awaiting 
> adjustment
>
> Under prior management we mass deleted this kind of stuff (e.g. closing 
> fiscal year 2003, delete if dated 2002 or earlier) but now there is more 
> sensitivity to GAAP.
>
> Question: how do I tell difference?
> Which of this content was in fact posted and which was not?
>
> Any other nuances worth considering?
> I am not a GL expert, but I do try to maintain data integrity in what I delete
> e.g. avoid creating more widows
> (GJH records with no children)
> and orphans
> (GJD details with no parents)
>
> -
> Al Macintyre  http://www.ryze.com/go/Al9Mac
> Find BPCS Documentation Suppliers 
> http://radio.weblogs.com/0107846/stories/2002/11/08/bpcsDocSources.html
> BPCS/400 Computer Janitor at http://www.globalwiretechnologies.com/
>
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