to purge or not to purge ---- > G/L 'garbage'

["Dean Olson" <dolson2@xxxxxxxxxx>]

It will be a sad day, indeed, when your IS Manager confesses
to an auditor that the data was purged instead of archived,
especially if it's a Sarbanes-Oxley auditor.

With Locksmith (tm) you can get the response time
improvement or storage space reduction you are looking for
without destroying the data. The archived records retain all
the intricate links between BPCS files. That enables an auditor
to look at those records again as if they had never been
removed from your production library.
   http://www.unbeatenpathintl.com/locksmith_bpcs.htm

You can get a free demo copy of Locksmith for your 
iSeries. It's one of our Bells & Whistles® for BPCS products:
   http://www.unbeatenpathintl.com/bells/source/1.html

Warm regards and peace to you,

Dean Olson
Unbeaten Path International

North America toll free: (888) 874-8008
International voice: (262) 681-3151
upi@xxxxxxxxxx
www.unbeatenpathintl.com



++++++++++++++++++++++++++++++++++++++++++
From: Alister Wm Macintyre
To: BPCS_L discussion
Sent: Tuesday, March 30, 2004 7:16 PM
Subject: GL Garbage

We are BPCS 405 CD on AS/400 mixed mode V5 R1

BPCS does a poor job purging ancient records from many files,
so we write our own AS/400 clean-up software, to fill SSA gaps.
We run the BPCS reorg stuff regularly.

GJW has thousands of journals dated years ago.
GJH GJD similar story.

We also have scores with future dates (e.g. year 2010) that I believe
are bogus. Do I have correct understanding of the role of the files?
GJW is starting work area ... if still there it was probably never posted
GJH (header) and GJD (detail) is where journal entries go that BPCS
trying to post so that content is either posted or has identifiable
errors awaiting adjustment

Under prior management we mass deleted this kind of stuff (e.g. closing
fiscal year 2003, delete if dated 2002 or earlier) but now there is more
sensitivity to GAAP.

Question: how do I tell difference?
Which of this content was in fact posted and which was not?

Any other nuances worth considering?
I am not a GL expert, but I do try to maintain data integrity in what I
delete
e.g. avoid creating more widows (GJH records with no children)
and orphans (GJD details with no parents)

Al Macintyre