Re: pur5550

["Ed DeHarde" <edeharde@xxxxxxxxxx>]

Warm Greetings to Chick Doe,

The question you are asking usually concerns an area of security and
accounting policy.  The three methods that have been answered will all close
the line,
    1.  Set the (-) percentage in the warehouse parameter to allow
autoclosing of the line.
    2.  Changing the status code to "2" while performing purchasing receipt
(PUR550).
    3.  Keying 16  (Close) as the action for the line in Purchasing
Maintenance (PUR500).

Most companies usually want a separation of responsibility from the
receiving clerk and the purchasing agent.  So that the purchasing agent
would create the PO and perform all maintenance (PUR500 and others), while
the receiving clerk is limited to only receiving (PUR550).

I usually suggest to my clients that they use option three.  I don't tell
the receiving clerk about option two, because infringes on purchase order
maintenance.  Then, when a purchased item is received short, the receiving
clerk must call the purchaser and ask that the line be closed.  The
communication between the receiving clerk and purchasing agent is good, and
the method keeps the responsibilities separated.

Closing the line by option three will change the quantity ordered to equal
the
quantity received and will close the line.  As stated in one of the
responses, these methods
are available in Version 3.0 - Version 6.1

I recognize that companies of different size use different methods, but this
make the most sense to me.

Ed  DeHarde
Senior Consulting Director
Unbeaten Path International
edeharde@execpc.com
www.unbeatenpathintl.com

----- Original Message -----
From: "Chick Doe" <Cdoe@barton-instruments.com>
To: <bpcs-l@midrange.com>
Sent: Friday, January 04, 2002 5:27 PM
Subject: pur5550


> does anybody use the option on PUR550 to change the PO line status to a
'2' to force close a line when the qty received is less than the qty ordered
and you know that you are not going to get any more?
>
> if so what version of bpcs are you running?
>
> chick doe
> barton instrument systems
>
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