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from Al Macintyre As soon as I answer a question, what they want to know changes. The new need is to do physical inventory at ONE of our facilities at the same time as we are doing year end. We have done several physical inventories with an end month in which year end is not in the picture, and vica versa. This will be our first combination. No one here knows the correct sequence of the steps to be done. Our applications are ACP ACR BIL BOM CST DRP GLD INV JIT MPS MRP ORD PUR SFC I have put together a tentative sequence of events & invite people to poke holes in it ... what is wrong with this picture. We do end-month on Friday & weekend that is closest to calendar end-month. When we do physical inventory, we shut down all operations in the warehouses being inventoried in the middle of the week prior to the end-month, with the actual physcial occurring Thu & Fri of that week, with the INV600 tags being keyed in on Fri & finished up on Sat morning after some of the end-month steps have run. After all inventory related transactions are caught up into the computer for the warehouses to be inventoried, we do INV660 & INV620 to get their tags. Any shop floor WIP that is not at a valid BPCS item # is handled outside of BPCS. End-month steps up to a point when physical inventory & year end is involved some monthly reports that we added ACR230 ACR400 ACP230 some monthly reports that we added Backup GO SAVE 21 (needs to be dedicated) takes just over 1 1/2 hours ACP900 ACR900 INV920 INV900 (needs to be dedicated) takes 3-5 hours when physical inventory or year end NOT in picture, INV900 is followed by INV970 (needs to be dedicated) Then some year-end steps GLD900 preliminary ... final year end close will be done later after audit & final adjustments ACP920 ACP910 INV910 Ideally all of this will be completed Friday night ... I am in the building, while the CFO is dialing in from home via PC Anywhere Saturday morning the physical inventory crew finalize INV600 tags input ... they are allowed to run reports & do inquiries. They are not allowed to do any BPCS updates other than INV600 tags. Then we run a ton of INV7* reports & some other reports that we have added An extra backup before INV650 - it might just be GO BACKUP & selected BPCS libraries INV650 for the warehouses involved in the physical then we run some other reports we have added some more end-month stuff that normally follows INV900 PUR900 PUR210 CAP900 end-year finalization CAP910 PUR910 JIT900 end-month finish associated with inventory & updates INV260 standard cost sets for each facility various reports we've added end-day updates MRP120 verify date is next Monday default refreshes to be sure correct warehouses get MRP MRP500 MRP600 by facility GLD105 open next period another backup if time permits Sunday If we had any WIP tags (physical counted something that is not a valid BPCS part), we enter shop orders just for what was done before the physical, with heavy SFC540 to replicate where they left off & if there is a lot of it, we do MRP500 600 net change on the facility involved MRP540 done to get shop orders for Monday morning crew to work on based on revised inventory picture Monday Morning Accounting GLD reports GLD540 GLD520 GLD530 GLD510 GLD105 close the period Now I do not know the significance of most of these steps ... I just put together a tentative game plan based on studying the documentation on the steps in our physical & year end check lists that seemed to be in conflict. I have also been looking at archives & search engine OSG trying to improve my picture of what we need to do. Alister William Macintyre Computer Data Janitor etc. of BPCS 405 CD Rel-02 on 400 model 170 OS4 V4R3 (forerunner to IBM e-Server i-Series 400) @ http://www.cen-elec.com Central Industries of Indiana--->Quality manufacturer of wire harnesses and electrical sub-assemblies +--- | This is the BPCS Users Mailing List! | To submit a new message, send your mail to BPCS-L@midrange.com. | To subscribe to this list send email to BPCS-L-SUB@midrange.com. | To unsubscribe from this list send email to BPCS-L-UNSUB@midrange.com. | Questions should be directed to the list owner: dasmussen@aol.com +---
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